Executive Assistant

Bombardier; Dorval; On-site; CAD 70,000 - 110,000; Full time

Benefits offered by this job

Insurance plans (Dental, medical, life

Retirement savings plan

Employee Assistance Program

Job summary

Bombardier is seeking an experienced Executive Assistant to support the HR Vice-president and leaders in a dynamic, in-office environment in Canada. You will manage calendars, travel, meetings, and communications, coordinating governance, budgets, and projects.

The role requires a college degree in office administration, 10+ years of relevant experience, and fluency in French and English. You will handle confidential information with discretion and contribute to strategic initiatives.

Qualifications

• College degree in office technology or administration or equivalent.
• Excellent written and spoken French and English.
• Minimum ten years of relevant experience in an executive environment.
• Strong interpersonal skills and confidentiality are essential.
• Proven project management and organization abilities.

Responsibilities

• Manage agenda and book travel for the HR Vice-president and leaders.
• Coordinate daily activities, meetings, and information flow.
• Review governance and suggest improvements.
• Prepare materials, presentations and financial documents.
• Communicate with senior management and external organizations.
• Maintain organizational charts and mail distribution.
• Draft internal and external correspondence in French and English.
• Handle budget-related activities and special projects.

Skills

Ten years exp

Bilingual FR/EN

Excellent communication

Team player

Project management

Strong organization

Education

College degree in office administration

Tools

MS Office Suite

Outlook

Job description

When applicable, Bombardier promotes flexible and hybrid work policies.

At Bombardier, we design, build and maintain the world’s peak-performing aircraft for the world’s most discerning people and businesses, governments and militaries. We have been successful in setting the highest standards by putting our people at the heart of it all, and defining excellence, together.

Working at Bombardier means operating at the highest level. Every day, you are part of a team that delivers superior experiences and products, pushing the boundaries of what's possible in our industry and beyond. By prioritizing employee growth and development, we empower everyone to reach their full potential on their own terms, because the best work happens when you are free to be yourself and share your unique expertise.

With our employees’ well-being top of mind, we offer a comprehensive and competitive Benefits Program, which includes the following:

• Insurance plans (Dental, medical, life insurance, disability, and more)
• Retirement savings plan
• Employee Assistance Program

What are your contributions to the team?

• Manage agenda and book travel arrangements for the HR Vice-president and his leaders;
• Coordinate daily activities and determine important matters regarding the incoming information and schedule meetings;
• Review the governance and make recommendations to improve its effectiveness;
• Schedule meetings and prepare necessary material;
• Work on projects related to HR and prepare presentations as needed;
• On behalf of the HR Vice-president and his leaders, you will communicate with senior management and other organizations;
• Prepare and consolidate expense reports, other financial documents;
• Prepare all types of documents, such as correspondence, reports, memos, etc., in the required styles and formats;
• Update organizational charts;
• Manage and distribute incoming and outgoing mail;
• Write internal and external correspondence in both French and English;
• You will be responsible for activities related to the budget and all other special projects, social and recognition activities and you will participate in them.
• This position requires 5 days a week in the office

How to thrive in this role?

• You have a college degree in office technology, administration or equivalent;
• You have a minimum of ten (10) years of relevant experience;
• You have excellent communication skills both spoken and written in French and English;
• You have excellent knowledge of MS office (Word, Excel, Power Point) Outlook;
• You must be a team player, known for your dynamism, strong interpersonal relations, judgment and organization skills;
• You have the ability to assess and manage business priorities in a dynamic and fast pace environment;
• You have experience in project management;
• You have a strong sense of confidentiality
• You like to have several continuous mandates.

Please note: You don’t need all the skills, knowledge, and experience listed to apply for this position. We’re not looking for the perfect candidate, we’re looking for great talent and passionate individuals.
Bombardier is an equal opportunity employer and encourages persons of any race, religion, ethnicity, gender identity, sexual orientation, age, immigration status, disability or other applicable legally protected characteristics to apply.

Job Executive Assistant

Primary Location Administrative Centre (CA)