Administrative Assistant

Bombardier; Saint-Laurent-de-l'Île-d'Orléans; Hybrid; CAD 45,000 - 65,000; Full time

Benefits offered by this job

Insurance plans

Retirement savings plan

Employee Assistance Program

Tele Health Program

Job summary

Bombardier is seeking an organized administrative professional to support Directors with confidential tasks and complex office duties. You will manage day-to-day activities, coordinate meetings, and prepare documents across multiple departments.

Ideal candidates hold a college diploma in office management, have at least 3 years of relevant experience, and are fully bilingual in English and French. The role offers hybrid work policies and growth opportunities within a global leader.

Qualifications

• College diploma in office management or equivalent.
• Minimum 3 years of relevant experience.
• Fully bilingual in English and French (spoken and written).
• Able to work under pressure and multi-task in a fast-paced environment.

Responsibilities

• Provide confidential administrative support to the Directors.
• Accomplish complex administrative tasks requiring business acumen.
• Manage day-to-day activities and files with good judgment.
• Coordinate meetings, agenda, and reservations.
• Produce letters, documents, reports and graphics using office software.
• Compile data for department reports (labor, KPIs, dashboards).
• Recommend process improvements and ensure files and expenses are current.

Skills

Bilingual English/French

Communication skills

Multitasking under pressure

Education

College Diploma in office management

Tools

Microsoft Office

Word

Excel

PowerPoint

Database

Job description

When applicable, Bombardier promotes flexible and hybrid work policies.

Why join us?

At Bombardier, we design, build and maintain the world’s peak-performing aircraft for the world’s most discerning people and businesses, governments and militaries. We have been successful in setting the highest standards by putting our people at the heart of it all, and defining excellence, together.

Working at Bombardier means operating at the highest level. Every day, you are part of a team that delivers superior experiences and products, pushing the boundaries of what's possible in our industry and beyond. By prioritizing employee growth and development, we empower everyone to reach their full potential on their own terms, because the best work happens when you are free to be yourself and share your unique expertise.

Bombardier’s Benefits Program

With our employees’ well-being top of mind, we offer a comprehensive and competitive Benefits Program, which includes the following:

• Insurance plans (Dental, medical, life insurance, disability, and more)
• Competitive base salary
• Retirement savings plan
• Employee Assistance Program
• Tele Health Program

What are your contributions to the team?

In your role, you will:

• Provide confidential administrative support to the Directors
• Accomplish complex administrative tasks, which require a thorough comprehension of the business activities and practices.
• Manage situations or solve ambiguous problems requiring a good judgment.
• Manage and follow day-to-day activities and files.
• Manage agenda & coordinate meetings, appointments, and reservations.
• Produce letters, documents, presentations, reports and graphics that require an extended knowledge of several office software.
• Compile and update data for various reports on the department activities (labor, key performance indicator, dashboard, etc.).
• Recommend process improvements.
• Ensure that the files are up to date, verify and approve the current service expenses and update financial documents. See that requirements and internal guidelines are respected.
• Take responsibility for certain projects, including support for plant operations
• See to the filing system and document management.
• Filter incoming calls and follow up on various information requests pertaining to the department.
• Order various office supplies related to the teams
• Create and follow-uup purchase orders for various suppliers
• Provide support for various requests related to the production line
• Prepare and follow-up unionized labors in various software systems

How to thrive in this role?

As our ideal candidate,

• You have a college Diploma in office management or the equivalent.
• You have minimum three (3) years of relevant experience.
• You are result orientated and able to work with minimum supervision.
• You are able to work well under pressure and able to multi-task in a fast-paced while keeping a positive and proactive attitude.
• You have extended knowledge of computer applications, word processing, spreadsheet, database, and presentation software.
• You are fully bilingual, English and French, spoken and written.

Please note: You don’t need all the skills, knowledge, and experience listed to apply for this position. We’re not looking for the perfect candidate, we’re looking for great talent and passionate individuals.

Bombardier is an equal opportunity employer and encourages persons of any race, religion, ethnicity, gender identity, sexual orientation, age, immigration status, disability or other applicable legally protected characteristics to apply.