Executive Assistant, Quality

Bombardier Transportation GmbH; Dorval; Hybrid; CAD 65,000 - 90,000; Full time

Benefits offered by this job

Insurance plans

Retirement savings plan

Employee Assistance Program

Job summary

Bombardier Transportation GmbH in Dorval, Canada, is seeking an Executive Assistant, Quality reporting to the Vice-President of Quality at the Administrative Centre. You will manage the VP's schedule, arrange travel, coordinate daily activities, and prepare meetings and materials to support leadership.

You will help govern the Quality function, draft documents in French and English, handle budgets, and act as liaison with senior management and other organizations.

Qualifications

• College degree in office technology or equivalent.
• Minimum 10 years of relevant experience.
• Fluent in French and English, spoken and written.
• Excellent knowledge of MS Office (Word, Excel, PowerPoint) and Outlook.
• Team player with strong interpersonal relations, judgement and organization skills.
• Experience in project management.
• Ability to handle multiple continuous mandates for a manufacturing site.

Responsibilities

• Oversee the Vice-President's schedule, including booking travel arrangements for him and his leadership team.
• Manage daily activities, prioritize incoming information, and schedule meetings.
• Assess the overall governance of the Quality function and recommend improvements.
• Schedule meetings and prepare necessary materials.
• Assist with projects related to Quality function and create presentations as needed.
• Act as a liaison between the Quality Vice-President, senior management, and other organizations.
• Prepare and consolidate expense reports and other financial documents.
• Draft and format various documents, including correspondence, reports, and memos.
• Update and maintain organizational charts.
• Handle incoming and outgoing mail.
• Write internal and external correspondence in both French and English.
• Manage budget-related activities and participate in special projects, social events, and recognition activities.

Skills

Communication skills

Teamwork

Prioritization

Organizational skills

Project management

Education

College degree in office technology

Tools

MS Office

Job description

When applicable, Bombardier promotes flexible and hybrid work policies.

At Bombardier, we design, build and maintain the world’s peak-performing aircraft for the world’s most discerning people and businesses, governments and militaries. We have been successful in setting the highest standards by putting our people at the heart of it all, and defining excellence, together.

Working at Bombardier means operating at the highest level. Every day, you are part of a team that delivers superior experiences and products, pushing the boundaries of what's possible in our industry and beyond. By prioritizing employee growth and development, we empower everyone to reach their full potential on their own terms, because the best work happens when you are free to be yourself and share your unique expertise.

With our employees’ well-being top of mind, we offer a comprehensive and competitive Benefits Program, which includes the following:

• Insurance plans (Dental, medical, life insurance, disability, and more)
• Retirement savings plan
• Employee Assistance Program

What are your contributions to the team?

In your role reporting to the Vice-President of Quality, located at the Administrative Center, you will:

• Oversee the Vice-President's schedule, including booking travel arrangements for him and his leadership team.
• Manage daily activities, prioritize incoming information, and schedule meetings.
• Assess the overall governance of the Quality function and recommend improvements.
• Schedule meetings and prepare necessary materials.
• Assist with projects related to Quality function and create presentations as needed.
• Act as a liaison between the Quality Vice-President, senior management, and other organizations.
• Prepare and consolidate expense reports and other financial documents.
• Draft and format various documents, including correspondence, reports, and memos.
• Update and maintain organizational charts.
• Handle incoming and outgoing mail.
• Write internal and external correspondence in both French and English.
• Manage budget-related activities and participate in special projects, social events, and recognition activities.

How to thrive in this role?

• You have a college degree in office technology or equivalent;
• You have a minimum of ten (10) years of relevant experience;
• You have excellent communication skills both spoken and written in French and English;
• You have excellent knowledge of MS office (Word, Excel, Power Point) Outlook;
• You must be a team player, known for your dynamism, strong interpersonal relations, judgment and organization skills;
• You have the ability to assess and manage business priorities in a dynamic and fast pace environment;
• You have experience in project management;
• You enjoy handling multiple continuous mandates and being the administrative resource for a manufacturing site.

Please note: You don’t need all the skills, knowledge, and experience listed to apply for this position. We’re not looking for the perfect candidate, we’re looking for great talent and passionate individuals.
Bombardier is an equal opportunity employer and encourages persons of any race, religion, ethnicity, gender identity, sexual orientation, age, immigration status, disability or other applicable legally protected characteristics to apply.

Job Executive Assistant, Quality

Primary Location Administrative Centre (CA)

OrganizationAerospace Canada

Shift Day job

Employee Status Regular

Requisition 15848 Executive Assistant, Quality