Executive Administrative Assistant - Urology Department

Nova Scotia Health Authority; Halifax; On-site; CAD 55,000 - 68,000; Full time

Benefits offered by this job

Comprehensive benefits package

Pension plan

Job summary

Nova Scotia Health Authority is seeking an Administrative Assistant 2 in the Department of Urology to provide comprehensive administrative support to the Head, coordinating daily operations and establishing procedures. The role liaises with other administrative staff and supports the management team as needed.

The position requires a post-secondary diploma in office administration or secretarial programs, five years of executive-level experience, and proficiency with Microsoft Office,

Qualifications

• Post-Secondary diploma in office administration, business administration or secretarial program is required.
• Minimum of five years of progressively responsible experience providing administrative support at the executive level, preferably in healthcare.
• IAAP certification is an asset.
• Experience with and knowledge of office practices and procedures.

Responsibilities

• Coordinate day-to-day operation of the office and support the Head of the Department of Urology.
• Establish administrative procedures and guidelines and liaise with other administrative assistants.
• Support other management team members on occasion.

Skills

Office administration

Calendar management

Data collection

Report preparation

Confidentiality

Microsoft Office

SharePoint

Zoom

MS Teams

French (asset)

Education

Post-Secondary diploma in office administration or secretarial program

Undergraduate degree (asset)

Tools

SharePoint

Zoom

MS Teams

Website applications

Job description

Nova Scotia Health Authority is seeking an Administrative Assistant 2 in the Department of Urology to provide comprehensive administrative support to the Head, coordinating daily operations and establishing procedures. The role liaises with other administrative staff and supports the management team as needed.

The position requires a post-secondary diploma in office administration or secretarial programs, five years of executive-level experience, and proficiency with Microsoft Office,