Administrative Assistant to Manager - Primary Health Care

Nova Scotia Health Authority; Sydney; On-site; CAD 33,000 - 41,000; Full time

Job summary

Nova Scotia Health Authority in the Eastern Zone is seeking an Administrative Assistant to Manager for Primary Health Care to perform confidential administrative duties and support to a busy health services team. You will liaise with managers and site staff, manage payroll time administration, and help coordinate network initiatives while maintaining high attention to detail and organizational standards.

A strong background in office administration is required, with the ability to work

Qualifications

• Graduate of a recognized office administration program/business/secretarial program.
• Minimum of three years of administrative experience or equivalent.
• Advanced computer skills including Windows, Word, Excel, PowerPoint, Outlook and databases.
• High initiative, attention to detail and self-discipline.
• Ability to work independently with minimal supervision.
• Excellent communication and interpersonal skills; team player.
• French language skills are an asset.

Responsibilities

• Provide confidential administrative support to the Health Services Manager.
• Serve as liaison between managers, directors and site staff.
• Administer payroll timekeeping for PHC network.
• Coordinate meetings, scheduling and document preparation.

Skills

Office administration

Communication skills

Interpersonal skills

Multitasking

Team player

Education

Graduate diploma in office administration

Tools

Word

Excel

PowerPoint

Outlook

Database programs

Job description

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Administrative Assistant to Manager - Primary Health Care

Req ID: 227496 Location: Eastern Zone, Flexibile within the Zone Department: PHC EZ IVR LA Type of Employment: PermanentHourly FT(100%) x 1 Union: MGMT/NON-Union

Management/Non UnionPosition Posting Closing Date: 19-Oct-26

About the Opportunity

Reporting to the Primary Health Care Health Services Manager, the Administrative Assistant provides confidential administrative support, works within an administrative team environment, and acts as a liaison between managers, Primary Health Care Director and site employees. The Administrative Assistant provides primary health care administrative support to network and zone initiatives/committees as related to the Health Services Manager and Health Services Lead positions and holds the role of payroll Time Administrator.

The Administrative Assistant ensures that the principles and practices that guide our work such as the vision, mission, values, expected behaviors, the leadership philosophy, organizational health, population health, ethics, safety, quality, partnerships and interprofessional collaboration are integrated within the support that is provided by the work that they do and through the messages they deliver.

About You

We would love to hear from you if you have the following:

• Graduate of a recognized office administration program/business program/secretarial program.
• Minimum of three years of administrative experience OR a combination of equivalent education, training, and experience.
• Advanced working knowledge of computers required, including Windows, Word, Excel, Power Point, Outlook and Database Programs.
• High degree of initiative, diligence, attention to detail and self-discipline/focus required.
• Demonstrated ability to work independently with minimal supervision required.
• Proven team player with excellent communication and interpersonal skills required.
• Demonstrated ability to respectfully work with a variety of inter-professional team members required.
• Excellent communication, interpersonal, prioritizing and organizational skills.
• Competencies in other languages an asset, French preferred.

** A skills test may be required as part of the selection process **

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

Hours

• Permanent, full-time position; 75 hours bi-weekly
• Shifts include days, nights and weekends
• Location: Will be determined based on the Successful Candidate

Compensation and Benefits

Band:1

Hourly Rate:$24.29 - $29.76

Successful candidates may be eligible for a comprehensive benefits package, which includes health, dental, and travel insurance; long-term disability and life insurance coverage; and a defined benefit pension plan. Additional wellness, development, and employee support programs may also be available.

What You'll Love About Nova Scotia Health

Nova Scotia Health is more than the province's largest provider of health services; we're a team driven by excellence in health, healing and learning. Across hospitals, health centres and community programs, our people deliver innovative, high-quality care that impacts lives across Nova Scotia and Atlantic Canada.

From vibrant city life to scenic coastal communities, Nova Scotia offers a lifestyle as rewarding as the work itself. At Nova Scotia Health, you'll find meaningful career opportunities, supportive teams and the work-life balance to enjoy everything our beautiful province has to offer. Join us and discover why so many people are choosing to call Nova Scotia home.

Once You've Applied

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted. This is a Management/Non Union bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity, and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.

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