Administrative Assistant 2

Nova Scotia Health Authority; Halifax; On-site; CAD 55,000 - 68,000; Full time

Job summary

Nova Scotia Health Authority is seeking an Administrative Assistant 2 for the Department of Urology. The role provides comprehensive administrative support to the Head, coordinating daily office operations and establishing procedures.

The incumbent liaises with other department admins and supports the broader management team as needed. Qualifications include a post-secondary diploma in a relevant field, five years of executive-level admin experience in healthcare, and strong MS Office/SharePoint

Qualifications

• Post-secondary diploma in office administration or secretarial program required; undergraduate degree is an asset.
• Minimum of five years of progressively responsible experience providing administrative support at the executive level, preferably in healthcare.
• IAAP certification is an asset.
• Experience with and knowledge of office practices and procedures.
• Experience managing calendars, filing, data collection, compiling statistics and assisting with report preparation.
• Knowledge of hospital and university administrative procedures an asset.
• Excellent familiarity with Microsoft Office Programs (including Zoom and MS Teams), scanning programs, website and internet applications and SharePoint.
• Excellent organizational ability with courtesy, efficiency and tact in communication.
• Ability to work under minimal supervision and independently; confidentiality required.
• Competencies in other languages an asset, French preferred.

Responsibilities

• Coordinate day-to-day operation of the office under the Head of the Department of Urology.
• Act as liaison with other administrative assistants in the Department.
• Support other management team members as required.
• Establish administrative procedures and guidelines for the department.

Skills

Calendar management

Discretion and confidentiality

Communication with courtesy and tact

Independent work

Multitasking

French language skills (preferred)

Education

Post-secondary diploma in office administration / secretarial program

Undergraduate degree (asset)

Tools

Microsoft Office Suite

Zoom

MS Teams

SharePoint

Scanning programs

Job description

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Administrative Assistant 2 - Department of Urology

Req ID: 228200
Location: CentralZone,Halifax Infirmary Robie Street Entrance - QEII
Department: MED Urology Department
Type of Employment: PermanentHourly FT(100%) x 1
Management/Non UnionPosition
Posting Closing Date: 29-Oct-26

About the Opportunity

Under the direction of the Head of the Department of Urology, the Administrative Assistant is responsible for providing comprehensive administrative support to the Head by effectively coordinating the day‑day operation of the office. The position coordinates all administrative activities, establishes administrative procedures and guidelines and acts as a liaison with the other administrative assistants in the Department. This position is responsible for supporting other management team members on occasion.

About You

We would love to hear from you if you have the following:

• Post-Secondary diploma in a recognized office administration, business administration or secretarial program is required. Undergraduate degree is an asset.
• Minimum of five years of progressively responsible experience, providing administrative support and office coordination at the executive level, preferably within healthcare
• International Association of Administrative Professionals (IAAP) certification is an asset
• Experience with and excellent knowledge of office practices and procedures
• Experience managing calendars, filing, collecting data, compiling statistical information and assisting with report preparation
• Knowledge of hospital and university administrative procedures an asset
• Excellent familiarity with all Microsoft Office Programs (including Zoom and MS Teams), scanning programs, website and internet applications and SharePoint
• Excellent organizational ability, ability to work and communicate with people with courtesy, efficiency and tact
• Ability to work under minimal supervision or direction
• Demonstrated ability to plan, organize and work independently
• Experience working with a high level of discretion and confidentiality
• Competencies in other languages an asset, French preferred

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

Hours

• Permanent, full-time position, 75 hours biweekly

Compensation and Benefits

Pay Scale Type: Non-Union
Band: 2
Hourly Rate: $28.46 - $34.86
Annual Salary: $55,493 - $67,979
Successful candidates may be eligible for a comprehensive benefits package, which includes health, dental, and travel insurance; long‑term disability and life insurance coverage; and a defined benefit pension plan. Additional wellness, development and employee support programs may also be available.

What you’ll love about Nova Scotia Health

Nova Scotia Health is more than the province’s largest provider of health services; we’re a team driven by excellence in health, healing and learning. Across hospitals, health centres and community programs, our people deliver innovative, high‑quality care that impacts lives across Nova Scotia and Atlantic Canada.

From vibrant city life to scenic coastal communities, Nova Scotia offers a lifestyle as rewarding as the work itself. At Nova Scotia Health, you’ll find meaningful career opportunities, supportive teams and the work‑life balance to enjoy everything our beautiful province has to offer. Join us and discover why so many people are choosing to call Nova Scotia home.

Once You’ve Applied

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.
Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity, and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.

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