Administrative Assistant {NU CS-26-057}

NBRHC; North Bay; On-site; CAD 42,000 - 60,000; Full time

Job summary

North Bay Regional Health Centre is seeking an Administrative Assistant to provide confidential support to the Vice President, Clinical Services. You will coordinate executive and committee activities, support special projects and events, manage information, and help ensure efficient day-to-day operations of clinical programs.

Ideal candidates are proactive, with strong organization, communication skills and the ability to streamline workflows.

Qualifications

• Post-secondary education in office or medical administration with 2+ years of related experience.
• Clerical experience in a health care setting required.
• Proficiency with Word, PowerPoint and Excel.
• Typing speed of 60 wpm with 95% accuracy.
• Strong verbal and written communication skills.
• Excellent organizational and time management skills.
• Ability to work independently and adapt to changing priorities.

Responsibilities

• Coordinate executive and committee activities for the Vice President, Clinical Services.
• Support special projects and events and manage information.
• Contribute to efficient day-to-day operations of clinical programs.
• Support data management, reporting and use of technology to streamline workflows.
• Help ensure accuracy and usefulness of information for clinical leaders.

Skills

Verbal & written communication

Organizational skills

Time management

Prioritization

Independent work

Flexibility & adaptability

Safety culture

Bilingual English/French

Education

Post-secondary education in office/medical administration with 2+ years experience

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

Department: Clinical Services

Initial competition is now closed.

We are continuing to accept applications until a candidate is selected.

Reporting to the Vice President, Clinical Services & Chief Nursing Executive, the Administrative Assistant provides a broad range of confidential and sensitive administrative support to the Vice President and the Clinical Services portfolio. Key responsibilities include coordinating executive and committee activities, supporting special projects and events, managing information, and contributing to the efficient day-to-day operations of clinical programs.

We are seeking a proactive, forward-thinking individual who anticipates needs, brings innovative ideas and takes initiative to improve administrative processes. The successful candidate will contribute to the portfolio’s quality improvement and strategic priorities through strong organization, collaboration and follow-through. An interest in data management, reporting and the effective use of technology is important, along with a commitment to streamlining workflows, improving the accuracy and usefulness of information, and helping clinical leaders work efficiently.

QUALIFICATIONS

• Post-secondary education in office or medical administration, with graduation from a recognized secretarial or business program, and a minimum of two years of related experience is required
• Clerical experience in a health care setting is required
• Proficiency with Microsoft Office applications, including Word, PowerPoint and Excel, is required
• Keyboarding speed of 60 words per minute with 95% accuracy is required
• Basic knowledge of medical terminology is an asset
• Strong verbal and written communication skills are required
• Excellent organizational and time management skills
• Ability to prioritize multiple demands, maintain accuracy under pressure and meet tight deadlines
• Ability to work independently with minimal supervision and adapt quickly to changing priorities in a fast-paced environment
• Ability to provide effective support to Managers, Coordinators and Clinical Nurse Educators across multiple work patterns
• Highly flexible and adaptable, with the ability to respond effectively to changing needs and priorities
• Demonstrated commitment to the safety of patients, visitors, volunteers and fellow workers
• Demonstrated ability to support and contribute to a culture of safety and the prevention of adverse health events within the organization
• Bilingualism (Advanced level English/French) is an asset

North Bay Regional Health Centre is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require an accommodation for disability during any stage of the recruitment process, please indicate this in your application.

All new hires are required to complete a Criminal Record Check (CRC) or a Vulnerable Sector Check (VSC), as applicable to the position. A satisfactory result, in accordance with organizational requirements, is a condition of employment.

NORTH BAY REGIONAL HEALTH CENTRE IS AN EQUAL OPPORTUNITY EMPLOYER