Secretary D - Primary Health Care

Nova Scotia Health Authority; Halifax; On-site; CAD 33,000 - 37,000; Full time

Benefits offered by this job

Health benefits

Pension plan

Travel coverage

Job summary

Nova Scotia Health Authority is seeking an Administrative Assistant to support Mumford Professional Centre in the Primary Health Care Department. You will provide office and secretarial support, manage patient bookings and recalls, coordinate translation services and assist with billing and other clerical tasks across the Central Zone.

The role requires Grade 12 plus an office admin/secretarial program, two years of related experience, medical terminology knowledge, and proficiency with Med

Qualifications

• Grade 12 plus completion of an office administration/secretarial program.
• Two years related experience.
• Medical terminology knowledge.
• Proficiency with Med Access is an asset.
• Typing 60 wpm and strong document management.

Responsibilities

• Provide office, secretarial and administrative support to Primary Health Care patients and team members.
• Handle patient bookings and recalls as the primary contact for the Primary Care Centre.
• Organize translation services, billings and other office duties.
• Provide general coverage for other secretaries as needed.

Skills

Typing 60 wpm

Medical terminology

Communication skills

Organizational skills

Customer service

French asset

Education

Grade 12 + office admin program

Secretarial program

Tools

Med Access

Dictaphone

MS Word

MS Excel

Email management

Job description

Job Details

Req ID: 227648
Location: Central Zone, Spryfield Shopping Centre - Community Wellness Centre
Department: PHC CZ HPC FP DFM Spryfield
Type of Employment: Casual Hourly FT long-assignment (100%) x 1
Union: NSGEU Admin Professionals Position
Posting Closing Date: 20-Oct-26

About The Opportunity

The incumbent provides office, secretarial, and administrative support to Mumford Professional Centre patients and team members in the Primary Health Care Department within Nova Scotia Health, Central Zone. The incumbent functions as primary point of contact for the Primary Care Centre, handling patient bookings and recalls, organizing translation services, billings, and other office related duties. The incumbent may also provide additional support to individuals, organization-wide committees/task forces/foundations/auxiliaries/community groups as assigned. On an as needed basis, the incumbent may also provide general administrative coverage in the absence of other secretaries reporting within the portfolio or across the provincial Primary Health Care system.

About You

• Grade 12 plus graduate of a recognized office administration / business / secretarial program or an equivalent combination of education, training and progressively responsible experience
• Two years recent related experience required
• Medical terminology required
• Proficiency in Med Access is an asset (electronic medical record)
• Speed and accuracy in document transcription
• Competency in the management of computer files
• Typing of 60 wpm
• Proficiency in advanced word processing functions
• Proficiency in spreadsheets and databases
• Proficiency physician billings (MSI and / or IFHP) is an asset
• Skilled use of a Dictaphone and email
• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Strong organizational, time management and planning/prioritization skills
• Valid driver's license and access to a car given travel between sites is required
• Competencies in other languages preferred, French an asset

Hours

• Long assignment full-time position; 70 hours biweekly
• Approximately 18 months
• Shifts may include days, evenings, weekends, and holidays

Compensation And Benefits

$23.65 - $26.77 Hourly

Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan

What You'll Love About Nova Scotia Health

Nova Scotia Health is more than the province's largest provider of health services; we're a team driven by excellence in health, healing and learning. Across hospitals, health centres and community programs, our people deliver innovative, high-quality care that impacts lives across Nova Scotia and Atlantic Canada.

From vibrant city life to scenic coastal communities, Nova Scotia offers a lifestyle as rewarding as the work itself. At Nova Scotia Health, you'll find meaningful career opportunities, supportive teams and the work-life balance to enjoy everything our beautiful province has to offer. Join us and discover why so many people are choosing to call Nova Scotia home.

Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity, and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, and 2SLGBTQIA+ to apply and self-identify.