Executive Assistant to Zone Executive Medical Director

Nova Scotia Health Authority; Halifax; On-site; CAD 65,000 - 77,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Travel insurance

Disability insurance

Pension plan

Job summary

Nova Scotia Health Authority is seeking an Executive Assistant to the Zone Medical Executive Director to provide confidential, executive-level support. You will coordinate day-to-day operations, manage administrative activities, and establish procedures to enable consistency across the zone.

You will liaise with administrative assistants, demonstrate independence, strong communication, and exceptional organizational skills, and handle highly confidential information with discretion while meeting

Qualifications

• Post-secondary diploma in office administration or secretarial program.
• 5-7 years of executive-level administrative support experience.
• Experience in healthcare and multi-location environments preferred.
• Strong communication, organization and problem-solving skills.
• Ability to manage confidential information with discretion.

Responsibilities

• Provide confidential executive-level support to the Medical Executive Director/Lead.
• Coordinate day-to-day operations and administrative activities.
• Establish procedures and guidelines; liaise with portfolio administrative assistants.
• Support zone operations and strategic priorities with proactive planning.

Skills

Communication skills

Organizational skills

Interpersonal skills

Problem solving

Independent work

Education

Post-secondary diploma in office administration

Undergraduate degree asset

IAAP certification asset

Tools

MS Office

Job description

Executive Assistant to Zone Executive Medical Director

Req ID: 227878
Location: CentralZone,Halifax Infirmary Robie Street Entrance - QEII
Department: MEDCZ Executive Medical Director
Type of Employment: TemporaryHourly FT(100%) x 1
Non-Union Position
Posting Closing Date: 21-Oct-26

About the Opportunity

Reporting to the Medical Executive Director/Lead, the Executive Assistant provides confidential and comprehensive, executive-level support to the Medical Executive Director/Lead. This includeseffectively coordinating the day-to-day operations, all administrative activities, establishing administrative procedures and guidelines and acts as a liaison with the administrative assistants within the portfolio. Requiring a strong level of independence and demonstrating advanced communication, relationship building, organizational and critical thinking skills, the Executive Assistant enables and supports administrative aspects of zone operations with a proactive approach supporting the Zone Medical Executive Director/Lead to focus on strategic priorities and achievement of goals and objectives. The Executive Assistant contributes and supports leadership to the administrative assistants within the physician site/department head portfolios in the zone in terms of all administrative activities,procedures, and guidelines to enable consistency and standardization across the organization.

About You

We would love to hear from you if you have the following:

• Post-secondary diploma in a recognized office administration, business administration or secretarial program
• Undergraduate degree in a related field considered an asset
• International Association of Administrative Professionals (IAAP) certification is an asset
• Minimum 5-7 years of progressively responsible experience providing administrative support and office coordination at the executive level
• Experience within healthcare and within an integrated service model provided throughout several locations with multiple partners and stakeholders preferred
• Previous exposure in a healthcare/medical environment considered an asset
• Excellent communication, interpersonal, prioritizing and organizational skills
• Exceptional leadership, organizational and self-management skills reflecting the ability to perform and prioritize multiple tasks.
• High propensity for detail and accuracy
• Evidence of interpersonal and relationship building skills required to build and maintain strong, collaborative working relationships with all both internal and external stakeholders
• Advanced written and verbal communication skills with the ability to adapt communications to the applicable audience
• Ability to work independently with minimal direction and demonstrated proactive approaches to problem solving with strong decision-making capability
• Proven ability to manage complex and highly confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of service and response
• Demonstrated ability to meet tight deadlines in a fast-paced environment with competing and often changing demands and priorities
• Demonstrated competencies requiring advanced skills and abilities in all facets of modern office practices and information and meeting technologies
• Experience utilizing technology in meeting planning to create efficiencies and streamline tracking and retrieval of information
• Competencies in other languages an asset, French preferred

Hours

• Long assignment full-time position; 75 hours biweekly
• Assignment will be for approximately 24 months

Compensation and Benefits

Pay Scale Type: Non-Union
Band: 3
Hourly Rate: $33.34 - 40.84
Annual Salary: $65,013 - $76,638
Successful candidates may be eligible for a comprehensive benefits package, which includes health, dental, and travel insurance; long-term disability and life insurance coverage; and a defined benefit pension plan. Additional wellness, development and employee support programs may also be available.

What you'll love about Nova Scotia Health Nova Scotia Health is more than the province's largest provider of health services; we’re a team driven by excellence in health, healing and learning. Across hospitals, health centres and community programs, our people deliver innovative, high-quality care that impacts lives across Nova Scotia and Atlantic Canada. From vibrant city life to scenic coastal communities, Nova Scotia offers a lifestyle as rewarding as the work itself. At Nova Scotia Health, you'll find meaningful career opportunities, supportive teams and the work-life balance to enjoy everything our beautiful province has to offer. Join us and discover why so many people are choosing to call Nova Scotia home. Once You've Applied Thank you for your interest in this position. Only those applicants selected for an interview will be contacted. Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity, and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.

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