Executive Assistant

Siu & Sons Int'l Trading; Richmond; On-site; CAD 55,000 - 75,000; Full time

Job summary

Siu & Sons Int'l Trading in Canada is seeking an Executive Assistant to provide comprehensive administrative support to senior leadership, manage calendars, coordinate communications, and streamline daily operations with professionalism and enthusiasm.

The role requires meticulous organization, strong MS Office and Google Workspace skills, and the ability to draft business documents, prepare meeting materials, take minutes, arrange travel, and liaise across departments to maintain an efficient

Qualifications

• Experience supporting executives in fast-paced environments.
• Strong proficiency with MS Office and Google Workspace.
• Excellent organizational and communication skills.

Responsibilities

• Coordinate communication between the Executive and senior management.
• Organize and track work arrangements across business areas.
• Support daily administrative duties of the Executive.
• Prepare meeting minutes and follow up on actions.
• Arrange travel and coordinate project research as needed.
• Draft business correspondence and reports.

Skills

Interpersonal communication

Prioritization

Attention to detail

Time management

Multitasking

Professional communication

Data entry accuracy

Tools

SAP

Microsoft Office

Google Workspace

Job description

Job Summary

We are seeking a proactive and highly organized Executive Assistant to join our dynamic team. In this vital role, you will provide comprehensive administrative support to senior leadership, ensuring smooth daily operations and facilitating effective communication across departments. Your energetic approach and attention to detail will help drive efficiency, manage schedules, and handle a variety of clerical tasks with professionalism and enthusiasm. This position offers an exciting opportunity to be at the heart of our organization’s success, supporting executive functions and contributing to a positive, productive workplace environment.

Duties

• Coordinate and facilitate communication between the Executive and senior management to ensure smooth information flow and effective execution of decisions.
• Assist the Executive in organizing, implementing, and following up on work arrangements across relevant business areas.
• Support the Executive in carrying out daily management and administrative duties.
• Coordinate internal affairs and collaboration among different departments to promote efficient cross-functional cooperation.
• Organize and arrange meetings; attend meetings and prepare accurate meeting minutes.
• Review, distribute, and relay internal and external correspondence, and respond or follow up as instructed by the Executive.
• Draft business correspondence, documents, reports, and proposals as required.
• Coordinate project research activities and manage travel arrangements.
• Perform other duties as assigned by the Executive.

Requirements

• Strong interpersonal and communication skills.
• Proven ability to effectively execute and prioritize multiple tasks, with exceptional attention to detail.
• Proven clerical experience or administrative experience supporting executives in a fast-paced environment.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
• Experience with SAP for bookkeeping tasks and financial record management.
• Excellent organizational skills with the ability to prioritize tasks effectively in a busy setting.
• Demonstrated typing skills with high accuracy for data entry and document preparation.
• Knowledge of multi-line phone systems and professional phone etiquette.
• Familiarity with office experience including filing systems, front desk responsibilities, and general clerical duties.
• Ability to proofread documents meticulously to ensure error-free communication.

Join us as an Executive Assistant where your energetic drive and detailed-oriented approach will make a meaningful impact every day! We value your skills in customer service, organization, and office management - helping us create a seamless operational flow while supporting our leadership team’s success.