Executive Admin Assistant to VP: Calendar & Travel Pro

Sobeys; Ottawa; On-site; CAD 42,000 - 65,000; Full time

Job summary

Sobeys Inc. in Ottawa is seeking an experienced Administrative Assistant to support the Vice Presidents with calendar management, meetings, and travel coordination. This role emphasizes accuracy, discretion, and strong MS Office skills in a fast-paced environment.

You will coordinate multiple tasks, prepare professional documents, and liaise with internal staff and external partners, ensuring efficient office operations and timely communications.

Qualifications

• Proficiency in Microsoft Office with strong Excel and PowerPoint skills.
• Experience managing executive calendars and travel arrangements.
• Excellent organizational abilities and attention to detail.
• Ability to handle confidential information with discretion.
• Strong communication and collaboration with internal and external stakeholders.

Responsibilities

• Manage Vice Presidents’ calendars, appointments, and travel schedules.
• Organize and coordinate meetings and events.
• Prepare and edit correspondence, presentations, and documents.
• Proofread and translate certain official documents.
• Coordinate business travel arrangements (flights, hotels, etc.).
• Perform analyses, ad hoc reporting, and expense reports.
• Collect and analyze data to prepare reports.
• Serve as a liaison with internal staff at all levels and with external partners.

Skills

Microsoft Office Suite

Calendar management

Meeting coordination

Travel arrangements

Attention to detail

Organizational skills

Interpersonal skills

Discretion

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

Sobeys Inc. in Ottawa is seeking an experienced Administrative Assistant to support the Vice Presidents with calendar management, meetings, and travel coordination. This role emphasizes accuracy, discretion, and strong MS Office skills in a fast-paced environment.

You will coordinate multiple tasks, prepare professional documents, and liaise with internal staff and external partners, ensuring efficient office operations and timely communications.