26-096 Executive Administrative Assistant

Morson Group; Oshawa; On-site; CAD 57,000 - 62,000; Full time

Job summary

Morson Group in Oshawa is seeking an Executive Administrative Assistant for a 12-month, 40-hour-per-week contract. The role coordinates executive meetings, travel, and accommodations, and supports VP calendar management with precision and professionalism.

You will liaise with senior leaders, staff, Board and external stakeholders to ensure smooth operations, maintain confidential records, and prepare briefing materials as required.

Qualifications

• 2–6 years of senior executive admin or secretarial support experience.
• Proven ability to handle confidential correspondence and records.
• Strong calendar management, prioritization, and deadline tracking.
• Excellent written and verbal communication with senior stakeholders.

Responsibilities

• Coordinate executive meetings, travel, accommodations, agendas, minutes, and approvals.
• Manage the Vice-President’s calendar, priorities, correspondence, calls, visitors, and follow-up logs.
• Act as liaison among the Vice-President, staff, Board and external stakeholders; coordinate approvals and related services.

Skills

Executive support

Confidential handling

Calendar management

Stakeholder liaison

Job description

Title: Executive Administrative Assistant 26-069
Resume Due Date: Thursday, October 1st, 2026 (5:00PM EST)
Number of Vacancies: 1
Level: Band K
Duration: 12 months
Hours of work:40
Location: 1908 Colonel Sam Drive, Oshawa, 100% onsite
Guideline Rate: Band K - $41.61-$45/hr Inc

Job Overview

• Coordinate executive meetings, conferences, travel, and accommodations, including agendas, minutes, briefing packages, attendance, audiovisual needs, and required approvals.
• Manage the Vice-President’s calendar, priorities, correspondence, calls, visitors, follow-up logs, and access to ensure effective use of executive time.
• Act as a liaison among the Vice-President, staff, senior management, Board and Executive Office, external stakeholders, and corporate groups; coordinate approvals, administrative reports, purchasing, workspace, and related services.

Qualifications

• 2-6 years of experience providing senior-level executive administrative or secretarial support in a complex, fast-paced organization
• Demonstrated ability to manage confidential correspondence, records, reports, approval documents, and sensitive labour-relations or corporate information.
• Strong organizational and time-management skills, including calendar management, prioritization, coordinating multiple deadlines, and tracking follow-up actions.
• Excellent written and verbal communication skills, with the judgment and professionalism to liaise effectively with senior leaders, Board‑level stakeholders, staff, and external contacts.