Executive Admin Assistant — Office & Operations (Woodstock)

Caressant Care Nursing and Retirement Homes Ltd.; Burlington; On-site; CAD 48,000 - 50,000; Full time

Benefits offered by this job

Competitive wages and benefits

Learning and growth opportunities

Supportive team environment

Job summary

Caressant Care Nursing and Retirement Homes Ltd. is seeking an Office Assistant to provide broad administrative support to our Executive Team and operations across our long-term care and retirement homes.

The role is full-time at our Woodstock, Ontario corporate office, offering a collaborative environment and opportunities to grow within a people-focused organization. Ideal candidates bring strong organizational skills, proficiency in Microsoft Office, and excellent communication.

Qualifications

• High school diploma or equivalent; post-secondary Office Administration education is an asset.
• Experience in administrative, office support, reception or customer service roles.
• Strong organizational and time-management skills; can manage multiple tasks and changing priorities.
• Proficiency with Microsoft Office (Outlook, Word, Excel) and adapting to new systems.
• Experience coordinating courier services, shipping and receiving (Purolator is an asset).
• Strong verbal and written communication with professional telephone manners.
• Attention to detail and accurate record-keeping.
• Ability to handle confidential information with discretion.
• Willing to assist with a variety of administrative tasks.

Responsibilities

• Provide administrative support to the Executive Team and operations of our long-term care and retirement homes.
• Coordinate administrative tasks across head office and facilities.
• Manage supplies, office equipment, deliveries, and front-desk activities as needed.
• Maintain accurate records and documentation; handle confidential information discreetly.
• Support courier services and shipping/receiving processes.

Skills

Organizational skills

Time management

Microsoft Office

Communication skills

Attention to detail

Customer service

Problem solving

Team player

Education

High school diploma

Office Administration education (asset)

Tools

Microsoft Office Suite

Outlook

Word

Excel

Purolator coordination (asset)

Job description

Caressant Care Nursing and Retirement Homes Ltd. is seeking an Office Assistant to provide broad administrative support to our Executive Team and operations across our long-term care and retirement homes.

The role is full-time at our Woodstock, Ontario corporate office, offering a collaborative environment and opportunities to grow within a people-focused organization. Ideal candidates bring strong organizational skills, proficiency in Microsoft Office, and excellent communication.