Office Assistant

Caressant Care; Woodstock; On-site; CAD 48,000 - 50,000; Full time

Job summary

Caressant Care is seeking an organized Office Assistant to support the Executive Team and operations across our Ontario long-term care and retirement homes.

This full-time role requires strong Microsoft Office skills, superb multitasking, and a professional communication style to handle confidential information with discretion. The incumbent works at the Head Office Monday to Friday.

Qualifications

• Completion of a high school diploma or equivalent; post-secondary education in Office Administration, or related field is asset.
• Previous experience in an administrative, office support, reception, or customer service role is preferred.
• Strong organizational and time-management skills, with the ability to manage multiple tasks and changing priorities.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel, and comfort learning new office systems and technology.
• Experience coordinating courier services, shipping and receiving, or Purolator services is an asset.
• Strong verbal and written communication skills, with a professional and courteous telephone manner.
• Demonstrated attention to detail and ability to maintain accurate records and documentation.

Responsibilities

• Provide a full range of administrative support to the Executive Team and operations.
• Coordinate office tasks and deliveries to ensure smooth daily operations.
• Maintain supplies and manage common office areas and documentation.
• Support Caressant Care’s Care homes and head office with scheduling and communications.

Skills

Organizational skills

Time management

Communication skills

Customer service

Attention to detail

Education

High school diploma

Post-secondary in Office Administration (asset)

Tools

Microsoft Office

Outlook

Word

Excel

Purolator

Job description

Caressant Care is seeking a highly organized, proactive, and results-oriented Office Assistant to provide a full range of administrative support and coordination to our Executive Team and the operations of our Long-Term Care and Retirement Homes.

Time Type

Full Time

About Caressant Care

For over 50 years, Caressant Care has created a comfortable, caring home environment for our residents across Ontario, where they receive high-quality care. We proudly serve over 1,500 residents across our 15 long-term care homes and 10 retirement homes. Operating primarily in small towns, Caressant Care creates tight-knit communities where everyone knows and looks out for one another.

At Caressant Care, we prioritize our employees' well-being and provide opportunities to learn and grow, whether they are experienced professionals or just starting. Join our team and experience fulfilling, impactful work that brings joy to your life and the lives of others.

What we offer…

• At the core of our workforce is a passion for people, fostering a culture that embraces diverse perspectives, experiences, and beliefs.
• A caring and comfortable space for our residents, their families and our employees.
• Learning and growth opportunities for professionals at all stages of their careers.
• Competitive wages and benefits.

What you bring…

• Completion of a high school diploma or equivalent; post‑secondary education in Office Administration, Business Administration, or a related field is considered an asset.
• Previous experience in an administrative, office support, reception, or customer service role is preferred.
• Strong organizational and time‑management skills, with the ability to manage multiple tasks and changing priorities.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel, and comfort learning new office systems and technology.
• Experience coordinating courier services, shipping and receiving, or Purolator services is considered an asset.
• Strong verbal and written communication skills, with a professional and courteous telephone manner.
• Demonstrated attention to detail and ability to maintain accurate records and documentation.
• Ability to independently manage routine office needs, including monitoring and ordering supplies, coordinating deliveries, maintaining common office areas, and identifying items requiring follow‑up.
• Strong interpersonal skills and the ability to provide helpful, professional service to employees, visitors, vendors, and external contacts.
• Demonstrated initiative and sound judgment, with the ability to anticipate office needs and resolve routine issues independently.
• Ability to handle confidential or sensitive information with discretion.
• Dependable, flexible, and willing to assist with a variety of administrative and operational tasks as required.

The salary range is $48,000 - $50,000 based on experience and qualifications. The incumbent is required to work at the Head Office location Monday - Friday during regular business hours.

At Caressant Care, we focus on hiring individuals whose skills and abilities will contribute most to our organization's success and who also mirror the communities in which we operate. All qualified candidates are encouraged to apply, regardless of their ethnic and cultural background, disabilities, sexual orientation, gender identity or expression.

If you have questions or require accommodations during the application process, please email [e-mail] or call 519‑539‑0408.

We thank all applicants for their interest; however, we will contact only those selected for further consideration.