Exam Operations Lead – Invigilation & Security

McGill University; Montreal; On-site; CAD 31,000 - 44,000; Full time

Job summary

McGill University is seeking an Exam Deputy to supervise undergraduate exam sessions, manage invigilators, and ensure secure handling of all exam papers and booklets. The role requires strong organizational and communication skills, bilingual proficiency, and the ability to work the full exam period with professionalism.

The position spans December 4–23, 2026, with responsibilities including incident handling, tallies, and coordinating logistics with the Chief Invigilator.

Qualifications

• Excellent attention to detail.
• Strong organizational skills.
• Strong communication skills and bilingual.
• Ability to work well under pressure and make decisions.
• Punctual and available for the full duration of the period of employment.
• Able to lift and carry heavy materials such as boxes full of exam booklets.
• 3 years exam invigilation-related experience.

Responsibilities

• Oversees the timely running of undergraduate exam sessions including supervising and assigning 80 invigilators/circulators per session to specific tasks and roles and maintaining an accurate database of when they worked.
• Responsible for the security and accuracy of the number of exams written for each session and for ensuring that all exams (unwritten & written) are securely locked in the exam vault.
• Supervises and trains office assistants to ensure that the necessary logistics to run exams efficiently are carried out.
• Responsible for dealing with students with various exam-related issues (e.g. illness) or instances of academic misconduct and documenting these and other issues.
• Responsible for the accuracy of exam tallies and for advanced preparation of exam documents.
• Responsible for troubleshooting any issues that arise during the writing of the exam in consultation with the Chief Invigilator.

Skills

Attention to detail

Organizational skills

Bilingual

Decision making

Punctual

Lifting heavy items

Invigilation experience

Education

High School Diploma

Job description

McGill University is seeking an Exam Deputy to supervise undergraduate exam sessions, manage invigilators, and ensure secure handling of all exam papers and booklets. The role requires strong organizational and communication skills, bilingual proficiency, and the ability to work the full exam period with professionalism.

The position spans December 4–23, 2026, with responsibilities including incident handling, tallies, and coordinating logistics with the Chief Invigilator.