Exam Deputy

McGill University; Montreal; Sur place; CAD 31 000 - 44 000; Plein temps

Résumé du poste

McGill University is seeking an Exam Deputy to supervise undergraduate exam sessions, manage invigilators, and ensure secure handling of all exam papers and booklets. The role requires strong organizational and communication skills, bilingual proficiency, and the ability to work the full exam period with professionalism.

The position spans December 4–23, 2026, with responsibilities including incident handling, tallies, and coordinating logistics with the Chief Invigilator.

Qualifications

• Excellent attention to detail.
• Strong organizational skills.
• Strong communication skills and bilingual.
• Ability to work well under pressure and make decisions.
• Punctual and available for the full duration of the period of employment.
• Able to lift and carry heavy materials such as boxes full of exam booklets.
• 3 years exam invigilation-related experience.

Responsabilités

• Oversees the timely running of undergraduate exam sessions including supervising and assigning 80 invigilators/circulators per session to specific tasks and roles and maintaining an accurate database of when they worked.
• Responsible for the security and accuracy of the number of exams written for each session and for ensuring that all exams (unwritten & written) are securely locked in the exam vault.
• Supervises and trains office assistants to ensure that the necessary logistics to run exams efficiently are carried out.
• Responsible for dealing with students with various exam-related issues (e.g. illness) or instances of academic misconduct and documenting these and other issues.
• Responsible for the accuracy of exam tallies and for advanced preparation of exam documents.
• Responsible for troubleshooting any issues that arise during the writing of the exam in consultation with the Chief Invigilator.

Connaissances

Attention to detail

Organizational skills

Bilingual

Decision making

Punctual

Lifting heavy items

Invigilation experience

Formation

High School Diploma

Description du poste

Position Summary

The Exam Deputy, reporting to the Chief Invigilator/Exam Office, is the principal deputy of an exam session and must be present during the whole exam period including the preparatory and finishing stages. The deputy must ensure that both invigilation and administration is done according to instructions and established procedures. They must ensure the security of all examination papers and booklets, both used and unused. The Exam deputy must use good judgement when dealing with professors and students and be courteous at all times. They are the first to arrive and the last to leave the exam premises.

Major Duties and Responsibilities

• Oversees the timely running of undergraduate exam sessions including supervising and assigning 80 invigilators/circulators per session to specific tasks and roles and maintaining an accurate database of when they worked.
• Responsible for the security and accuracy of the number of exams written for each session and for ensuring that all exams (unwritten & written) are securely locked in the exam vault.
• Supervises and trains office assistants to ensure that the necessary logistics to run exams efficiently are carried out.
• Responsible for dealing with students with various exam-related issues (e.g. illness) or instances of academic misconduct and documenting these and other issues.
• Responsible for the accuracy of exam tallies and for advanced preparation of exam documents.
• Responsible for troubleshooting any issues that arise during the writing of the exam in consultation with the Chief Invigilator.

Period of Employment

December 4 - 23, 2026

Other Qualifying Skills and/or Abilities

• Excellent attention to detail.
• Strong organizational skills.
• Strong communication skills and bilingual.
• Ability to work well under pressure and make decisions.
• Punctual and available for the full duration of the period of employment.
• Able to lift and carry heavy materials such as boxes full of exam booklets.
• 3 years exam invigilation-related experience.

Eligibility

To work at McGill University, you must be authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Language Proficiency

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 3 on a scale of 0-4.

Minimum Education and Experience

High School Diploma

2 Years Related Experience

Hourly Salary

(AMUSE C) $27.00

Estimated Number of Work Hours per Week

40 (Full time)

Position Start Date

2026-12-04

Position End Date

2026-12-23

Deadline to Apply

2026-11-12

Collective Agreement

This position is covered by the AMUSE collective agreement.

Equity and Diversity

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities.

Employment Equity Program

McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [e-mail].

Location and Campus

Located in one of the world’s great multicultural and multilingual cities, McGill University is internationally recognized for its excellence as a leading institution of higher education and research. For nearly 200 years, through the work of dedicated people, McGill has been breaking ground in diverse fields and contributing solutions to some of the world’s most significant issues. McGillians are proud to be part of a community that is both global and local, inspired by challenge and committed to shaping a better future. McGill received a Platinum STARS rating in sustainability, is among Canada’s greenest employers, and is a top Montreal Employer.

Work Philosophy

Grandescunt Aucta Labore. By work, all things increase and grow.