Events Operations & Experiences Specialist

Viral-Natio; Toronto; On-site; CAD 65,000 - 75,000; Full time

Job summary

Viral Nation is seeking an Events Operations & Experiences Coordinator in Canada to oversee travel requests, expenses, and planning for internal corporate events and external conferences. You will work closely with executives and cross‑functional teams to ensure engaging experiences that reflect the company culture and priorities.

The role emphasizes end-to-end event execution, budget tracking, and SOP updates, with a focus on efficiency, accuracy, and strong vendor management.

Qualifications

• 3+ years of experience in operations, coordination, and event management.
• Strong organizational and time management skills in a fast-paced environment.
• Excellent communication and interpersonal skills with a customer-service mindset.
• Proficiency in calendar management, travel coordination, and expense reporting.
• Experience with event planning, vendor management, and logistics coordination.
• Strong attention to detail and a proactive approach to problem-solving.
• Ability to collaborate across teams and with external partners.

Responsibilities

• Oversee and process all incoming corporate marketing external travel requests, hotels and event management ensuring adherence to company policies and timely completion.
• Prepare and submit accurate expense reports for internal events and reconcile company credit card statements.
• Track event spend against the budget and flag variances as they arise.
• Plan and execute internal corporate events and employee experiences, including AGM and staff events.
• Maintain SOPs related to internal corporate spend efficiencies and identify process improvements.
• Support corporate marketing operations, logistics and expenditures, coordinating prep calls and team syncs.
• Plan and execute external conferences, sponsorship activations and client dinners.
• Coordinate venue requirements, vendor communications, shipping, and on-site needs.
• Source materials, compare quotes, manage inventory and reuse opportunities.
• Create run-of-show and staffing documents for events.
• Coordinate inputs for presentations and demos, ensure readiness of materials.
• Manage vendor payments and contracts with legal and accounts payable teams.
• Collect post-event feedback, photos and content for recaps.

Skills

Organization

Time management

Communication

Travel coordination

Expense reporting

Event planning

Vendor management

Logistics coordination

Attention to detail

Cross-functional collaboration

Job description

Viral Nation is seeking an Events Operations & Experiences Coordinator in Canada to oversee travel requests, expenses, and planning for internal corporate events and external conferences. You will work closely with executives and cross‑functional teams to ensure engaging experiences that reflect the company culture and priorities.

The role emphasizes end-to-end event execution, budget tracking, and SOP updates, with a focus on efficiency, accuracy, and strong vendor management.