C-Suite Executive Assistant & Operations Orchestrator

Viral Nation Inc.; Toronto; On-site; CAD 85,000 - 105,000; Full time

Benefits offered by this job

Competitive salary

Comprehensive benefits

Job summary

Viral Nation Inc. is seeking an energetic Sr. Executive Assistant to support day-to-day coordination and project management for the executive team in Toronto. You will manage calendars, travel, communications, and events with a fast-paced, collaborative culture. Proficiency in Google Suite and strong organizational skills are essential for success.

The role offers a competitive salary, comprehensive benefits, and opportunities to drive high-impact initiatives within a growing company.

Qualifications

• Experience supporting multiple C-suite executives.
• Proven ability to juggle and prioritize multiple tasks and projects simultaneously.
• Exceptional time management and organizational skills with acute attention to detail.
• Excellent verbal and written communication skills.
• Ability to work under pressure and manage priorities.
• Ability to exercise discretion and confidentiality; adept at handling sensitive documents.
• Experience using G-Suite and other applications.
• Strong project management skills; anticipates needs.
• Thrive in a fast-paced, growth environment with a positive approach.

Responsibilities

• Lead and facilitate the rhythm of the company (RoC) for Viral Nation as defined and directed by company executives.
• Coordinate and lead physical operations including managing vendor relationships, reception, maintenance and cleaning, etc.
• Responsible management and efficiencies surrounding budgets relating to travel, office supplies, incidental expenses, etc.
• Coordinates the daily calendars of company Co-Founders.
• Plan Company appointments and local in office events.
• Act as the point of contact between the executive team and employees/clients.
• Makes travel arrangements for the senior leadership team.
• Responds promptly to executive queries.
• Facilitates internal communication (e.g. distribute information and schedule presentations).
• Suggests more efficient ways to run the office and troubleshoots malfunctions.
• Drafts, reviews and sends communications on behalf of company executives.
• Organizes and prepares for meetings, including gathering documents and attending to logistics of meetings.
• Communication management: handling email responses, responding to or redirecting them as appropriate.
• Meeting coordination: Assisting in the preparation and coordination of meetings, including scheduling, sending out meeting invites, preparing agendas, taking minutes.
• Independently organize and produce both in-person & virtual meetings and conferences, typically in Google
• Project management: Create and/or modify high quality presentations, reports, and letters, with a high attention to detail, using Google Suite
• Document prep: Drafting, proofreading, presentations
• Team coordination and support: supporting the team by facilitating collaboration, resolving conflicts, providing guidance and support, and fostering a positive and productive team environment

Skills

C-suite support

Calendar management

Travel arrangements

Executive communications

G-Suite proficiency

Documentation drafting

Event coordination

Confidentiality

Tools

G Suite

Job description

Viral Nation Inc. is seeking an energetic Sr. Executive Assistant to support day-to-day coordination and project management for the executive team in Toronto. You will manage calendars, travel, communications, and events with a fast-paced, collaborative culture. Proficiency in Google Suite and strong organizational skills are essential for success.

The role offers a competitive salary, comprehensive benefits, and opportunities to drive high-impact initiatives within a growing company.