Event Sales Coordinator

Art Gallery of Ontario; Toronto; On-site; CAD 80,000 - 100,000; Full time

Job summary

An established industry player is seeking an Event Sales Coordinator to join a dynamic team in Toronto. This role involves coordinating special events, managing client relationships, and ensuring seamless execution from planning to final invoicing. With a focus on hospitality and customer satisfaction, the position offers a unique opportunity to work in a vibrant environment filled with art and culture. If you have a passion for events and a knack for sales, this role is perfect for you. Join a team that values diversity, equity, and inclusion while making a significant impact in the community.

Benefits

Discounts to GoodLife Fitness

Free tickets to major exhibits

Discounts to major attractions

Free admission for friends and family

Discounts at the gift shop and bistro

Qualifications

• 2+ years in event industry sales and coordination.
• Strong ability to sell and close deals with clients.
• Excellent organizational and communication skills.

Responsibilities

• Coordinate events for internal and external clients, including menu planning.
• Sell facility and event bookings, responding to client inquiries.
• Manage final invoices and ensure payments are made.

Skills

Event Coordination

Sales Skills

Communication Skills

Organizational Skills

Client Management

Education

Diploma/Degree in Hospitality

Culinary Arts

Tools

Microsoft Office

Outlook

EventPro

Job description

Temporary Full-Time

(35 hours per week; must be available to work some weekdays, evenings and weekends)

ART + AUDIENCE + LEARNING

Located in Toronto, the Art Gallery of Ontario is one of the largest art museums in North America, attracting approximately one million visitors annually. The AGO Collection of more than 120,000 works of art ranges from cutting-edge contemporary art to significant works by Indigenous and Canadian artists and European masterpieces.

We are currently seeking an Event Sales Coordinator to join our Food & Beverage – Event Sales team. Under the direction of the Senior Sales Events Manager, Food & Beverage, the incumbent will promote, sell, develop and coordinate special events as assigned. They will advise and coordinate special events for AGO internal clients.

The rate of pay for this position is $34.81 - $43.49 per hour.

What is this position responsible for?

• Coordinates events for internal and external clients including: contract, menu planning (in collaboration with the Executive Chef or designate), beverages, rentals, staffing, security, AV requirements, floor plan, estimate of costs, event timeline/agenda, coordinates menu tastings (if required) and any other event requirements dependent on client.
• Proactively sells the facility and event bookings by responding to incoming client inquires as well as new clients through existing contacts or new leads.
• In collaboration with the Banquet Manager; coordinates the event set up, timeline/event agenda and AGO front of house services. Introduces the client to the Banquet Manger, greets the client, hands the client and management of the event over to the Banquet Manager and team.
• Approves all final client/service invoices, inputs and generates the client's final invoice. Sends final invoice to the client and ensures final payment is made to the AGO.
  
  

What are we looking for?

• Diploma/Degree in Hospitality, Tourism or Culinary Arts (is preferred)
• Minimum 2 years direct related event industry experience in a sales and event coordination position
• Well-developed ability to sell to clients and close the sale
• Well-developed knowledge of the food, beverage and event industry, services practices and procedures
• Well developed, communications and interpersonal skills
• Well-developed organizational skills.
• Demonstrated experience working with Microsoft office, Outlook, EventPro (or other related Food & Beverage software programs)
  
  

What are the benefits of working at the AGO?

• Discounts to GoodLife Fitness.
• Free tickets to every major exhibit at AGO.
• Discounts to major attractions as a part of the Provincial/City Reciprocal Programs.
• Free admission to the AGO for friends and family, discounts at the gift shop, bistro, and Learning Centre.
  
  

If this sounds like the opportunity you are looking for, apply now!

Our commitment to Diversity, Equity, Inclusion and Accessibility:

At the AGO, we lead global conversations from Toronto through extraordinary collections, exhibitions, and programs, reflecting the diverse community we serve. Committed to fostering inclusion, diversity, equity, and accessibility, we embed these values into our strategic plan and ongoing priorities.

To Apply:

Please submit your resume and cover letter outlining your relevant experience and qualifications online at https://jobs.jobvite.com/ago/jobs/viewall. We thank all applicants for their interest in the position; however, only those selected for an interview will be contacted.

The Art Gallery of Ontario is an Equal Opportunity Employer.