Event Manager

CENTERS, LLC; Greater Sudbury; On-site; CAD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking an Event Manager to oversee operations at a new convocation and events center. This role involves coordinating events, managing venue rentals, and leading a team to ensure successful execution. The ideal candidate will possess a blend of organizational prowess and strong leadership skills, thriving in a dynamic environment. With a focus on excellence, this position offers a unique opportunity to contribute to a vibrant community hub, making it an exciting prospect for those passionate about event management and community engagement.

Qualifications

• Bachelor’s degree or 4+ years of work experience in event management.
• 2 years’ experience in event management with knowledge of standard practices.

Responsibilities

• Coordinate and manage events at the Joan Perry Brock Center.
• Supervise event staff and manage box office operations.

Skills

Event Management

Communication Skills

Leadership

Organizational Skills

Analytical Skills

Basic Accounting Knowledge

Education

Bachelor's Degree

4+ Years Work Experience

Tools

Microsoft Office

Job description

Overview

CENTERS, LLC is a professional management firm specializing in facility, operation, and program management for higher education. CENTERS' management approach is customized for each client yet retains our uniform quality. Our firm unites site staff with a centralized administrative team, each contributing to the firm's goals and client needs. The CENTERS team is innovative, entrepreneurial, trail-blazing, and ambitious for both CENTERS and our clients. Today, CENTERS provides management services for 14 clients.

Responsibilities

Job Summary

The Event Manager serves as a facility representative and liaison for building tenants and internal and external event operators. This position will schedule, plan, and coordinate events, manage the rental and usage of venues and equipment, and directly manage the box office, ticketing, and retail team store operations. The Event Manager assists with facility management and oversees event execution with support from part-time staff.

This position will work on-site at Longwood University’s Joan Perry Brock Center (JPB), a convocation and events center that opened 2023. JPB will serve as a venue for university and community events, lectures, and concerts, and home court for Longwood athletics.

Essential Functions

• Serve as point of contact for events in the Joan Perry Brock Center
• Coordinate with on and off campus vendors for event execution and contractual requirements
• Assist in planning and executing internal events and securing new and repeat external events
• Assist with developing event budgets, marketing/promotions plans and drafting contracts
• Foster and maintain positive working relationships with employees, the client, vendors, sponsors, and community
• Manage the box office and arena ticketing operations
• Manage the retail team store operation
• Prepares and delivers required and requested reports and data to the client and CENTERS central office
• Assist in event production and Audio Video support as needed

Staff Supervision

• Hire, manage, train and supervise event staff, box office staff and team store staff
• Set event staffing levels and provide leadership and direction to event staff
• Responsible for approving timecards and preparing necessary documents/reports in preparation for payroll

Qualifications

Education and Experience

• Bachelor’s degree or 4 or more years of work experience
• 2 years’ experience in event management
• Knowledge of standard practices and demonstrated experience in arena, stadium or convention center event management
• Leadership and supervisory experience
• Experience with rental agreements and contracts
• Box office and/or ticketing management preferred

Skills & Abilities

• Analytical skills to identify problems, assess alternatives, and render consistent logical decisions.
• Excellent communication, collaboration, and delegation skills
• Excellent organizational skills and attention to detail
• Ability to motivate and lead employees and hold them accountable
• Entrepreneurial spirit and enthusiasm
• Ability to thrive in an environment that values high expectations, accountability, and balanced lifestyle choices.
• Ability to prioritize and meet deadlines
• Basic accounting knowledge; capability of understanding budgets
• Proficiency with Microsoft Office

Work Environment and Physical Demands

Work Environment

• Office, sporting, and non-sporting events environment
• Non-smoking environment
• Moderate to loud noise
• Maintain flexible hours for sporting and other events that may occur on weekends and evenings

Physical Demands

• Must be able to remain in a stationary position 60% of the day
• Constantly operates a computer and other office equipment
• Must be able to traverse throughout the arena and campus. Regularly ascending/descending building levels and occasionally ladders or stools.
• Working in a sports and events environment at least 40% of the day
• Must be able to lift, move and set up items weighing as much as 50 lbs.
• Must be able to discuss, converse with, and exchange accurate information with arena patrons, staff, stakeholders, etc.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.