Event Manager

Naut'sa mawt Event Management; Vancouver; Remote; CAD 50,000 - 80,000; Full time

Job summary

Join a forward-thinking company that values Indigenous heritage and cultural inclusivity as an Event Manager. In this dynamic role, you'll oversee various events, ensuring they reflect the rich traditions and values of Indigenous cultures. You'll collaborate with diverse teams and stakeholders, manage logistics, and maintain high standards of service. This position offers a unique opportunity to contribute to meaningful events that celebrate community and culture. If you're passionate about event management and have a strong commitment to inclusivity, this is the perfect role for you.

Qualifications

• 3-5 years of experience in event organizing.
• Proficiency in event management software and tools.

Responsibilities

• Oversee events from initial contact to execution.
• Manage logistics, budgets, and subcontractors for events.

Skills

Event Management

Leadership

Communication

Problem-Solving

Cultural Sensitivity

Education

Bachelor’s degree in Event Management

Diploma in related field

Tools

Adobe Acrobat

Microsoft Office Suite

Zoom

Cvent

Microsoft Teams

Job description

Guided by values deeply rooted in our Indigenous heritage, Naut’sa mawt Event Management provides culturally safe and respectful event management services. We are committed to integrating Indigenous cultural activities and ceremonies into every event we manage.

The Event Manager oversees events from initial client contact to onsite execution, ensuring adherence to Naut’sa mawt standards of customer service.

Reporting to the Senior Event Manager, this role involves managing virtual, in-person, and hybrid Indigenous-focused engagement and celebration events for government, non-profit, or corporate clients. The role requires collaboration with internal teams, contractors, speakers, and stakeholders to ensure clear communication, planning, and documentation.

RESPONSIBILITIES

Event Management duties include but are not limited to:

• Acting as the main contact for assigned events, ensuring all deliverables and deadlines are met.
• Maintaining service quality standards and company values across responsibilities.
• Delegating tasks to team members and providing guidance to meet deadlines and uphold customer service standards.
• Managing logistics such as registration, communication, speaker coordination, technical support, decor, and graphic design.
• Obtaining quotes and hiring subcontractors like hotels, caterers, performers, elders, and technicians, defining their roles and responsibilities.
• Providing cultural guidance to ensure inclusivity and respect for Indigenous cultures during events.
• Coordinating with the Facilitation and Reporting division for booking facilitators and report writers, guiding on formats and expectations.
• Managing budgets and maintaining accurate expense and invoice records.
• Seeking opportunities for process improvement and innovation.
• Maintaining confidentiality and exercising sound judgment on sensitive issues.

Onsite responsibilities include:

• Supervising staff and subcontractors.
• Overseeing event programming to ensure smooth delivery.
• Arranging rehearsals and managing A/V and virtual components.
• Organizing registration and gift-giving processes.
• Greeting speakers and elders, managing honoraria, and communicating the event agenda.
• Adapting to changing priorities and addressing issues proactively.

Contributing to sales and marketing efforts by:

• Responding to inquiries via phone, email, or in person.
• Handling Requests for Proposals (RFPs) for event services.
• Supporting promotional activities, including drafting communications and creating templates.

Performing administrative duties in line with company policies, including:

• Maintaining filing systems and CRM records.
• Managing correspondence and document distribution.
• Participating in meetings, training, and strategic planning.
• Continuing Indigenous cultural training to enhance event representation.
• Identifying and implementing improvements.
• Performing other duties as assigned.

EDUCATION AND EXPERIENCE

• Bachelor’s degree or diploma in event management or related field.
• 3-5 years of event organizing experience.
• Proficiency in Adobe Acrobat and Microsoft Office Suite.
• Experience with virtual platforms like Zoom, Cvent, Microsoft Teams is an asset.
• Experience working with Indigenous communities is an asset.

SKILLS AND ABILITIES

• Knowledge of project and event management processes.
• Ability to work independently and proactively.
• Strong leadership and communication skills.
• Excellent problem-solving and conflict resolution abilities.
• Effective oral and written communication skills.

OTHER REQUIREMENTS

• Willingness to travel within the Lower Mainland BC or Vancouver Island for events.
• Availability for occasional nights, weekends, or holidays.
• Compliance with Naut’sa mawt policies and procedures.
• This is a remote position; in-person attendance at events within the specified area is required.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Management

Industry

• Events Services