Real Estate Project Coordinator

Stantec; Greater Sudbury; On-site; CAD 55,000 - 85,000; Full time

Job summary

An established industry player is seeking a detail-oriented Project Coordinator to oversee Tenant Interior projects across North America. This role involves collaborating with diverse teams, managing schedules, and ensuring project compliance with high-quality standards. You will be the key point of contact during construction, ensuring effective communication among all stakeholders. Join a dynamic team that values innovation and operational excellence, and take the next step in your career with a company committed to making a positive impact in the community.

Benefits

Health Insurance

Dental Insurance

Vision Plans

Wellness Spending Accounts

Tuition Reimbursement

Paid Time Off

Employee Stock Purchase Program

Qualifications

• 3 years of experience as a Project Coordinator or similar role.
• Ability to prepare flowcharts and action plans.

Responsibilities

• Coordinate project management activities and resources.
• Liaise with clients and contractors to define requirements.
• Ensure projects are completed on time and within budget.

Skills

Project Coordination

Time Management

Communication Skills

Risk Management

Client Management

Education

High School Diploma

Tools

Project Management Software

Job description

Real Estate Project Coordinator - ( 250001V7 )

Description

Grow with the best. Join a smart, creative, and inspired team that works behind the scenes to support operational excellence. Our functional services teams (FSTs) provide services to 32,000 employees in over 450 locations across 6 continents. Bringing together individuals with diverse backgrounds, talents, and expertise, our FSTs are vital to making our Company stronger.

Your Opportunity

We are looking for a responsible Project Coordinator to administer and organize Tenant Interior projects, from simple activities to more complex plans. Stantec has over 425 offices worldwide. The Corporate Real Estate Workplace Team is responsible for all renovations and tenant fit outs for offices within North America. This position could possibly be responsible for projects in Canada and/or the United States.

Working closely with our Project Manager, you will prepare comprehensive action plans including resources, timeframes and budgets for projects. You will perform various coordination tasks, such as schedule and risk management; along with administrative duties, such as maintaining project documentation and handling financial queries. To succeed in this role, you should have excellent time management and communication skills, as you’ll collaborate with internal clients and internal teams to deliver results on deadlines.

Ultimately, the Project Coordinator’s duties are to ensure that all projects are completed on time, within budget and meet high quality standards.

Your Key Responsibilities

• Coordinate project management activities, move activities, resources, equipment and information
• Coordinate with internal Stantec teams – Information technology, design team, corporate security, procurement
• Coordinate with the Architect of record and Engineer of record
• Coordinate signage installations
• Break projects into doable actions and set timeframes
• Liaise with clients, contractor and Landlords to identify and define requirements, scope and objectives
• Assign tasks to internal teams and assist with schedule management
• Oversee project procurement management
• Analyze risks and opportunities. Monitor project progress and handle any issues that arise. Work with the Project Manager to eliminate blockers
• Act as the point of contact during construction and communicate project status to all participants and Project Manager
• Use tools to monitor working hours, plans and expenditures
• Create and maintain comprehensive project documentation, plans and reports; including issue of appropriate legal paperwork (e.g. contracts and terms of agreement) and obtaining Certificate of Insurance for all vendors and submitting to Landlord.
• Be familiar with and comply with local jurisdiction requirements
• Coordinate permit set to the City and follow-up on building permit status; as well as construction administration paperwork, filing reviewing
• Ensure standards and requirements are met through conducting quality assurance tests, reviewing Operation and Maintenance manuals, and completing deficiency walk throughs, document and follow-up
• Project close out and documentation
  
  

Qualifications

Your Capabilities and Credentials

• Travel may be required. Must have a valid passport.
• An ability to prepare and interpret flowcharts, schedules and step-by-step action plans
• Solid organizational skills, including multitasking and time-management
• Strong client-facing and teamwork skills
• Familiarity with risk management and quality assurance control
• Project Management Professional certification is a plus
  
  

Education And Experience

• High school diploma
• 3 years proven work experience as a Project Coordinator or similar role, from conception to delivery
  
  

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Benefits Summary: Regular full-time and part-time employees will have access to health, dental, and vision plans, a well-being program, health care spending account, wellness spending accounts, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.

Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Primary Location : Canada-Ontario-Sudbury

Organization : BC-1204 Procurement & Real Estate-CA Canada

Employee Status : Regular

Job Level : Individual Contributor

Travel : Yes, 10 % of the Time

Schedule : Full-time

Job Posting : May 9, 2025, 8:49:13 AM

Req ID: 250001V7

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans