Front Desk Secretary

RSU14, Windham Raymond Schools; Central Ontario; On-site; USD 35,000 - 55,000; Full time

Job summary

Join a vibrant educational community dedicated to fostering student success and engagement. This role as a secretary involves maintaining essential communication with parents, managing attendance, and supporting administration. You'll be part of a supportive team that values collaboration and professional growth, ensuring a high-quality educational experience for both students and staff. If you are organized, communicative, and eager to contribute to a positive school environment, this position offers a fulfilling opportunity to make a difference in the lives of students.

Qualifications

• Previous secretarial experience preferred.
• Demonstrated computer proficiency and ability to learn new programs.

Responsibilities

• Maintain attendance logs and accountability for students.
• Act as receptionist and manage visitor logs.
• Communicate with parents regarding student absences.

Skills

Oral Communication

Written Communication

Typing

Computer Proficiency

Education

High School Diploma

Trade School Degree

Tools

Google Suite

Job description

Job Details

Job ID:5156029
Application Deadline:Posted until filled
Posted:Today

Starting Date:Aug 31, 2025

Job Description

Special Knowledge / Skills: The ability to create and maintain positive relations with students, school personnel, parents, and citizens, and to collaborate with the appropriate stakeholders to maintain high quality of services.

PERFORMANCE RESPONSIBILITIES

Take attendance each morning and send it out to staff. Maintain attendance logs on students, holding students accountable for absenteeism and tardiness
Act as receptionist for all visitors and maintain a visitors’ log
Telephone contact with parents regarding student absences; with businesses; and with other schools and the central office
Maintain student database on computer using Infinite Campus
Print class rosters for substitute teachers when necessary
Perform other such duties that may be reasonably requested by the building administrators from time-to-time.
Answer calls throughout the day
Assist Administration/Teachers/Students & Guidance w/ any needs
Monitor Doors & Safety/Raptor System
Performs other duties that may be reasonably requested by the Building Administrator

Position Type:Full-time
Job Categories:

Support Staff > Secretary

Welcome to Windham Middle School

RSU 14 serves the beautiful Sebago Lakes communities of Windham and Raymond, which are located twenty minutes from Portland and thirty minutes from the cities of Lewiston/Auburn. The seven schools that comprise our district are dedicated to the success of all, including the 650 staff members and the 3300 students. Our school community hires only the most committed teaches who embrace the use of technology and 21st century teaching and learning standards to ensure the highest quality education. We seek to support, engage and develop high expectations for all students and staff members, and offer multiple opportunities for a rich and individualized educational experience. New and experienced teachers are provided multiple opportunities for professional growth, and partnerships with four local universities foster the belief that we are a community of learners. Consistently our students test above the state averages, exceed graduation rates and 86% of our students continue with post-secondary study.

Job Requirements

• Previous secretarial experience preferred; Demonstrated computer proficiency (Google suite) and the ability to learn new programs; Oral and written communication skills; Typing
  
• At least 2 year(s) of relevant experience preferred.
• High School/Trade School degree preferred.
• Citizenship, residency or work visa required

Application Instructions

Please use this form for all kitchen, custodial, secretarial positions.

Application Questions

The employer requires all applicants to answer the following questions. It is recommended that you type any essays in a word processing program, save them, and then paste them on the proceeding job application page.

• 1. What other types of skills do you have or licenses do you have that may be relevant to this position?
  Multiple Choice / Multiple Answers
  - Skill/License
  - Skill/License
• 2. Please account for and explain any gaps in employment during the past ten years.
  Short Essay (Answer limited to 600 characters, including spaces)
• 3. Do you hold a valid drivers license?
  Multiple Choice / Multiple Answers
  - State?
  - Endorsements
• 4. Have you had any training or classes in the field of:
  Multiple Choice / Multiple Answers
  - Carpentry
  - Plumbing
  - Cooking
  - Technological
  - Electrical
  - Mechanical
  - Food Preparation
  - Medical
  - Other
• 5. To be completed by clerical applicants only. Please answer the following:
  Multiple Choice / Multiple Answers
  - Do you know shorthand?
  - What office machines are you familiar with?
  - What office machines are you familiar with?
  - What office machines are you familiar with?
  - What computer programs are you familiar with?
  - What computer programs are you familiar with?
  - What computer programs are you familiar with?
  - What computer programs are you familiar with?
  - What computer programs are you familiar with?
  - What computer programs are you familiar with?
  - What computer programs are you familiar with?
• 6. Please explain any gaps in your employment history.
  Short Essay (Answer limited to 600 characters, including spaces)

Contact Information

• Greg Applestein, Principal
• 408 Gray Road
• Windham, Maine 04062
• Phone: [phone]
• Fax: [phone]
• Email: [e-mail]