Secretary for Student Service/Guidance Departments - WMS

RSU14, Windham Raymond Schools; Central Ontario; On-site; CAD 40,000 - 60,000; Full time

Job summary

Join a vibrant educational community as a full-time secretary, where you'll support the Guidance and Student Services departments at Windham Middle School. This dynamic role involves managing office operations, coordinating appointments, and assisting with special education documentation. You'll thrive in a collaborative environment that values professional growth and student success. If you're organized, detail-oriented, and passionate about education, this is the perfect opportunity to make a meaningful impact in the lives of students and staff alike.

Benefits

Benefits-eligible position

Opportunities for summer work

Professional development workshops

Qualifications

• Strong written and verbal communication skills required.
• Ability to work independently and manage multiple tasks.

Responsibilities

• Manage the daily operations of the Guidance Office.
• Assist with special education records and correspondence.
• Maintain digital and manual filing systems.

Skills

Microsoft Office

Communication Skills

Organizational Skills

Customer Service

Education

Bachelor's Degree

Tools

Infinite Campus

Google Docs

Job description

Job Details

Job ID:5135959
Application Deadline:Posted until filled
Posted:Yesterday

Starting Date:Aug 15, 2025

Job Description

This is a 40 hour/week, school-year position (with opportunities for summer work) for the Student Services department (504 and Special Education), the Guidance Department and the Main Office. This position is benefits-eligible.

This is a very busy office environment serving the students, staff and the Middle School community.

Knowledge of and demonstrated proficiency in Microsoft Office including Word, Excel, Infinite Campus, and Google Docs. Strong written and verbal communication skills; judgment and initiative; excellent organizational skills; attention to detail; the aptitude to work independently and good customer service skills required.
The following is a listing of some of the anticipated duties of this position. This is not an inclusive listing:

Duties for the Guidance Department include:

1. Daily organization and the smooth operation of the Guidance Office.
2. Make appointments for school counselors.
3. Assist the school counselors and Administration in creating special projects and presentation coordination.
4. Assemble materials, prepare reports, and submit them to the appropriate individuals in a timely manner.
5. Act as a receptionist for all internal and external visitors in the Guidance Office.
7. Telephone contact with parents, staff, and community.
8. Assist with grade reporting and report card generation, quarterly.
9. Manage technology-based master calendar for scheduling
10. Maintain school website information
11. Perform other duties which may be reasonably requested by the building Administrators, Student Services Director and/or Superintendent of Schools


Duties for Student Services (Special Education and 504) include:
1. Serve as the primary contact for the Department of Student Services at Windham Middle School;
receive, sort, and distribute the mail; respond to telephone, email, fax, or face-to-face correspondence
2. Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications,
establishing professional networks, and participating in professional development to stay current on special education laws and practices
3. Maintain and manage student special education and 504 records
4. Participate in monthly PLC meetings for Special Education secretaries
5. Maintain digital and manual filing systems
6. Handle sensitive information in a confidential manner
7. Assist in processing records requests for students receiving special education and 504 services
8. Assemble materials, prepare reports, and submit to the appropriate individuals in a timely manner
9. Compose and prepare correspondence
10. Telephone contact with parents and staff regarding students and with other schools and the central office
11. Perform other duties that may be reasonably requested by the building Administrators, Student Services Director and/or Superintendent of Schools

Position Type:Full-time
Job Categories:

Support Staff > Secretary

Welcome to Windham Middle School

RSU 14 serves the beautiful Sebago Lakes communities of Windham and Raymond, which are located twenty minutes from Portland and thirty minutes from the cities of Lewiston/Auburn. The seven schools that comprise our district are dedicated to the success of all, including the 650 staff members and the 3300 students. Our school community hires only the most committed teaches who embrace the use of technology and 21st century teaching and learning standards to ensure the highest quality education. We seek to support, engage and develop high expectations for all students and staff members, and offer multiple opportunities for a rich and individualized educational experience. New and experienced teachers are provided multiple opportunities for professional growth, and partnerships with four local universities foster the belief that we are a community of learners. Consistently our students test above the state averages, exceed graduation rates and 86% of our students continue with post-secondary study.

Job Requirements

• Must have approved Maine CHRC at time of hire.
  Bachelor's degree is preferred.
• At least 2 year(s) of relevant experience preferred.
• Bachelor degree preferred.
• Citizenship, residency or work visa required

Application Instructions

Use this when applying for non-teaching professional position.

Application Questions

The employer requires all applicants to answer the following questions. It is recommended that you type any essays in a word processing program, save them, and then paste them on the proceeding job application page.

• 1. What other types of skills do you have or licenses do you have that may be relevant to this position?
  Multiple Choice / Multiple Answers
  - Skill/License
  - Skill/License
• 2. Please account for and explain any gaps in employment during the past ten years.
  Short Essay (Answer limited to 600 characters, including spaces)

Contact Information

• Greg Applestein, Principal
• 408 Gray Road
• Windham, Maine 04062
• Phone: [phone]
• Fax: [phone]
• Email: [e-mail]