Event Coordinator

CHEO Foundation; Ottawa; On-site; CAD 50,000 - 70,000; Full time

Job summary

The CHEO Foundation is seeking an Event Coordinator to support day-to-day operations and logistics for events. This role involves managing participant and donor inquiries, organizing meetings, and ensuring data integrity in the donor database. The ideal candidate will have strong project management skills and be a great communicator, thriving in a fast-paced environment.

Benefits

Extended Healthcare Benefits

Flexible Schedules

Onsite Fitness Centre

Wellness Programs

Qualifications

• Minimum of five years of experience in event coordination.
• Strong project management skills with the ability to manage multiple initiatives.
• Excellent interpersonal and communication skills.

Responsibilities

• Provide solutions to calls and emails relating to events.
• Organize meetings and take meeting minutes.
• Maintain data quality and integrity in Raiser’s Edge and Asana.

Skills

Project Management

Communication

Problem Solving

Tools

CRM Software

Raiser’s Edge

Job description

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CHEO Foundation is the philanthropic arm of CHEO, CHEO Research Institute and Roger Neilson Children’s Hospice. For 50 years, the CHEO Foundation has been the link between these respected institutions and the generous community that financially sustains them.

CHEO Foundation staff are inspired by donors, and the community, who support pediatric healthcare, cutting-edge research and essential services to ensure children and youth can live their best lives.

We are proud to put the interests of kids at the forefront of our decisions and we are intentional in everything we do. We improve by learning from experiences and by being accountable for our outcomes.

We take care of ourselves and each other, embrace equity, diversity, inclusivity and indigeneity, and celebrate success as a team.

What we offer

• Extended Healthcare Benefits
• Making a Difference in the Lives of Children / Youth
• Competitive Wages
• Flexible Schedules
• Onsite Fitness Centre
• Inclusive Culture
• Wellness Programs

About the Role

Reporting to the Director, Lotteries and Events, the Event Coordinator plays a key support role, responsible for ensuring smooth day-to-day operations, participant, donor and team support. This position will handle a variety of tasks such as managing event-related enquiries, organizing meetings, data entry, maintaining files and supporting event logistics leading up to and during event day.

About You

You are a great communicator who is a self-starter, highly organized and has great attention to detail. You are able to successfully juggle multiple projects and reprioritize as needed. You are a problem solver, have great intuition and are able to meet deadlines. You are a team player who thrives in a busy, fast-paced environment and have a positive attitude. The Event Coordinator will manage multiple tasks while upholding the CHEO Foundation brand.

Primary Responsibilities

1.Participant and Donor Support

• Provide solutions to calls and emails relating to events and lotteries.
• Participant registration support for events and customer service.
• Providing tax receipts and acknowledgement receipts as needed.
• Assist with prize distribution for lotteries and events.
• Support stewardship of event participants (events, phone calls, thank you letters, etc.)
• Other duties as needed.

2.Team support

• Organize meetings and take meeting minutes as required.
• Support the purchase and sourcing of event materials.
• Other duties as needed.

3.Data management, Finance & Reporting

• Maintain data quality and integrity in Raiser’s Edge and Asana. Input data as required.
• List pulls and ongoing reporting as needed.
• Creating purchase orders.
• Ensure purchase order and invoice tracking is maintained and up to date in budget documents.

4.Event support, onsite

• Support event planning and execution.

Qualifications

• Minimum of five years of experience in event coordination and support.
• Strong project management skills with the ability to manage multiple initiatives simultaneously.
• Excellent interpersonal and communication skills, both written and verbal.
• Proficiency in CRM software and donor database management; experience with Raiser’s Edge is
• an asset.
• Valid driver’s license and access to a vehicle.
• Bilingualism is an asset.

Application Process

While there is no set closing date, we recommend applying at your earliest convenience to be considered in the early stages of the selection process. Our focus is on finding the best candidate, and we will keep the position open until we identify the ideal match.

Please send your resume with a cover letter to [e-mail] with the position title in the subject line. Although we appreciate the interest of all candidates, only candidates invited for interviews will be contacted. No phone calls please.

The CHEO Foundation is an equal opportunity employer. Should you require any accommodations during the application process, please notify Human Resources as per the Accessibility for Ontarians with Disabilities Act.

Seniority level

Seniority level

Mid-Senior level

Employment type

Employment type

Full-time

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