Event Coordinator (1-Year Term)

Canadian Medical Assocation; Ottawa; Hybrid; CAD 40,000 - 55,000; Full time

Job summary

A leading national organization is seeking a junior event planning professional for a full-time temporary role in Ottawa. The position involves coordinating event logistics, managing vendor relationships, and supporting both in-person and virtual events. Ideal candidates will have relevant experience and a passion for event planning within a supportive team environment.

Benefits

Wellness initiatives

Supportive team environment

Opportunities for growth

Qualifications

• 1+ years in event planning.
• Experience with venue sourcing and RFPs.
• Knowledge of budget preparation and vendor management.

Responsibilities

• Coordinate event logistics including food, AV, and accessibility.
• Manage meeting registrations and room bookings.
• Provide hybrid support for larger conferences.

Skills

Event Planning

Logistics Coordination

Communication

Attention to Detail

Education

Event Management Education

Job description

Unit | Department : Engagement | CMA Events

Reports to : Events Manager

Type : Full-Time | Temporary

Location Options : Ottawa ON (Hybrid)

What makes you a great fit for this role?

You are a junior event planning professional looking for a growth opportunity with a reputable, national organization. You love all things event planning related, from in-person and virtual facetime to organizing and setting up logistics. You consider yourself to be a team player and have tremendous attention to detail. You’ve spent one or more years in this speciality and possess an event management education (or equivalent combo of work experience).

We Have :

• Rockstars to work with
• Leaders that have your back
• An enterprise that embraces change
• The tools to do your job
• An unmatched employee experience
• Wellness initiatives that’ll make your jaw drop

You Have :

• Sourced venues, including having done applicable RFPs, space analysis, as well as option reviews and presentations of recommendations
• Coordinated event logistics (food and beverage selection, audio-video requirements, room orientations, accessibility, etc.)
• Prepared budget estimates for vendor costs, inclusive of monitoring and reconciling applicable invoices
• Managed meeting registrations
• Booked rooms, and provided hybrid support for larger conferences and / or virtual events

And this is totally you :

• Communicative
• Meticulous
• Knowledgeable
• Agile

Does this sound like your next opportunity? We hope you apply!

The CMA and the CMA Group of Companies (CMA Foundation and CMA Impact) are committed to accommodating employees with disabilities, accessibility needs, and other protected human rights characteristics, to the point of undue hardship. Any candidate requiring accommodation is encouraged to make their needs known.

Reconciliation, equity, diversity, and inclusion are key priorities, and the CMA enterprise actively strives to build a culture where all employees can be their authentic selves and are valued for their diverse personal experiences and perspectives. We welcome and encourage candidates from diverse backgrounds and a variety of lived experiences to apply.

The CMA and the CMA Group of Companies (CMA Foundation and CMA Impact) has hybrid as well as remote workers across Quebec and Ontario. The Enterprise works in partnership with stakeholders and counterparts nationally across Canada. Due to the nature of the work performed for this position, the incumbent is required to communicate with colleagues in Quebec, Ontario and / or other provinces in English. Proficiency in French is an asset, but not a requirement of this role.

Qualifications

Behaviors

Motivations

Experience

Licenses & Certifications

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