special events coordinator

Epilepsy and Seizure Disorder Resource Centre; Ontario; On-site; CAD 40,000 - 60,000; Part time

Job summary

A leading organization is seeking a Conference and Events Coordinator to manage and promote conferences, meetings, and special events. The ideal candidate will have strong organizational skills, experience in event planning, and proficiency in various software tools. Responsibilities include coordinating logistics, managing registrations, and ensuring successful event execution. This position offers opportunities for professional growth and development in a dynamic environment.

Benefits

Free parking available

Work term: Seasonal

Qualifications

• Experience in community service organizations and conference planning.
• Strong organizational and multitasking skills required.

Responsibilities

• Promote conference and meeting services.
• Coordinate and manage event logistics.
• Develop marketing and communication plans.

Skills

Client-focused

Time management

Organized

Team player

Flexibility

Initiative

Accurate

Efficient interpersonal skills

Ability to multitask

Tools

MS Excel

MS Office

MS Outlook

MS PowerPoint

MS Word

MS Windows

MailChimp

Database software

Job description

The job description effectively outlines the responsibilities, qualifications, and other relevant details for the conference and events coordinator role. However, it can be improved for clarity and focus by removing irrelevant content such as the privacy policy and job alert prompts, which do not pertain to the core job responsibilities.

Revised Job Description

Responsibilities:

1. Promote conference and meeting services or special events
2. Develop marketing and communication plans
3. Develop media strategies and public relations activities
4. Coordinate and monitor conference and meeting activities, attending to related details
5. Coordinate media services
6. Coordinate set-ups, staging, seating, parking, communication systems, and other details for special events
7. Confirm and coordinate speakers
8. Set up and monitor, or arrange for the setup and monitoring of multimedia equipment
9. Develop registration systems and information materials
10. Manage event logistics
11. Coordinate special events

Supervision:

• Supervise event activities as required

Computer and Technology Knowledge:

• Database software
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Word
• MS Windows
• MailChimp

Area of Work Experience:

• Business
• Community service organization
• Conference and meeting planning companies
• University or college

Personal Suitability:

• Accurate
• Client-focused
• Efficient interpersonal skills
• Flexibility
• Initiative
• Organized
• Team player
• Time management
• Ability to multitask

Other Benefits:

• Free parking available
• Work term: Seasonal