Accounting Specialist

SAN FRANCISCO CONSERVATORY OF MUSIC; Golden Horseshoe; On-site; CAD 40,000 - 70,000; Full time

Job summary

An established industry player is looking for an Accounting Specialist to manage full-cycle accounts payable tasks. This role involves maintaining vendor databases, processing payments, and collaborating with various departments to ensure accurate invoice handling. The ideal candidate will have a strong background in accounting, excellent communication skills, and a keen eye for detail. This in-office position offers a dynamic work environment where you can contribute significantly to the finance team and support various projects. If you are passionate about accounting and enjoy working in a collaborative setting, this opportunity is perfect for you.

Qualifications

• 4 years of accounts payable or general accounting experience preferred.
• Detail-oriented with strong data entry skills.

Responsibilities

• Maintain vendor database and manage invoice approvals.
• Process vendor payments via check, ACH, or wire transfer.

Skills

Accounts Payable Management

Data Entry

Communication Skills

Customer Service

Electronic Document Management

Education

Bachelor's Degree in Accounting or Finance

Tools

Accounts Payable Platforms

General Ledger Software

Electronic Document Management Systems

Job description

Description

The San Francisco Conservatory of Music is seeking an Accounting Specialist responsible for full-cycle accounts payable tasks, including managing approvals and coding, disbursing funds via checks, ACHs, and wire transfers, maintaining vendor databases, and handling corporate credit card transactions. The role also involves assisting with payroll validation, cash receipts deposits, and other analyses or projects. This position is 100% in-office.

Internal collaboration involves working closely with the Controller’s team, faculty, staff, and students for invoice processing. Externally, the incumbent serves as the primary contact for vendors and credit card companies regarding accounts payable and credit card administration.

Responsibilities

• Maintain accurate vendor database, including contact details, payment terms, and tax documentation.
• Manage invoice receipt and approvals.
• Train employees on Accounts Payable platforms.
• Collaborate with departments to ensure proper invoice coding and approval.
• Process and record Accounts Payable transactions in the general ledger.
• Match invoices with contracts to ensure documentation accuracy.
• Verify and reconcile discrepancies between invoices, contracts, and receiving reports.
• Prepare and process vendor payments via check, ACH, or wire transfer.
• Manage corporate credit card access, limits, and assist cardholders with issues.
• Ensure credit card expenditures are documented and discrepancies reconciled.
• Support federal and state vendor report filings, including Form 1099 and tax compliance.
• Assist with payment-related projects and bi-monthly payroll review and backup.
• Support cash receipts processing and other finance projects as needed.

Requirements

• Four years of prior accounts payable or general accounting experience preferred.
• Detail-oriented with accurate data entry skills.
• Experience with electronic document management systems.
• Excellent communication and customer service skills.