Document Controller

slihrms; Mississauga; On-site; CAD 52,000 - 68,000; Full time

Job summary

AtkinsRéalis Nuclear Sector is seeking a Document Controller in Mississauga to coordinate and maintain project documents, ensure QA compliance, and support engineering with documentation processes. This unionized role emphasizes accuracy, traceability, and timely reporting across multiple departments.

The ideal candidate has a college diploma, 2+ years in document control, and strong EDMS, MS Office, and PDF tooling skills to manage complex deliverables and ensure audit-ready records for client

Qualifications

• College diploma or equivalent with focus on business processes and document handling.
• 2+ years of experience in Document Control or related field.
• Proficiency with EDMS, Adobe Acrobat, Foxit and document security requirements.

Responsibilities

• Coordinate and enforce document control procedures across projects.
• Maintain and file documents using the EDMS system and ensure audit trails.

Skills

Document Control

QA knowledge

EDMS

MS Office

Adobe Acrobat

Education

College diploma in Business Administration

Technical college diploma

Tools

Candu EDMS

Adobe Acrobat

Foxit

Job description

Overview

AtkinsRéalis Nuclear Sector provides leading nuclear technology products and full-service solutions to nuclear utilities around the globe. Nuclear technology presents unique opportunities, risks to people, assets and the environment and demands that we are 100% right, all the time. We embrace a nuclear safety and quality culture in all that we do.

A Day in the Life of a Document Controller:

As a Document Controller, in a unionized position, you will be responsible for coordinating, maintain documents and records, enforcing project procedures across the company and discussing document quality assurance issues with engineering and other involved departments. In this role, you will be reporting to a manager, you are entrusted with generating accurate and detailed reports. In this role, you assist Engineers regarding documentation processes and queries. If this sounds like the right role for you, please read on.

Your role

• Administer and enforces all aspects of Document Control functions through established work processes and procedures for paper and electronic document management to meet all objectives. This is done by following electronic workflows through our internal electronic document management system.
• Coordinates document management activities with internal departments and clients by joining or creating online meetings to discuss the activities needed to release documentation inside and outside of the company.
• Ensures quality of all drawings and documents prior to issue by reviewing quality assurance requirements electronically, as per established document control checklists.
• Maintains and enforces project procedures associated with relevant Document Control/Record Management processes.
• Produce and maintain documentation; receive, process and control deliverable and non-deliverable documentation using the Candu Electronic Document Management System: Process, print and distribute documentation received from Candu, client, site, and suppliers.
• Monitor and update document baseline.
• Process and record requests for filing documentation received from Candu or third parties, includes all supporting information, administrative and technical records.
• Interface with internal and external service providers (e.g., courier, IT) to meet project schedules.
• Coordinate all aspects of formal documentation shipments to customers and suppliers, including tracing of shipments with SP Courier Services if required by contract.
• Ensure the established documentation work processes are implemented, followed, and maintained, including quality assurance checks to demonstrate conformance, thereby ensuring that accurate records are kept and maintained for proper audit trails.
• Ensure the timely and accurate processing and recording of deliverables per project contractual obligations, to meet schedules and avoid monetary penalties/delayed placement of orders/inaccurate information.
• Generate statistic and ad hoc reports; conduct system queries on the status of documents.
• Assist Engineering regarding documentation processes and queries.

About you

College graduate in Business Administration or a technical subject from a college of recognized standing or equivalent experience resulting in a sound knowledge of some business principles, including open-mindness, attention to detail, Understanding the intent of our policies and procedures, team player understanding all personalities and learning styles. (ex: attention to detail, understanding polices and procedures, etc.). A minimum of 2 years experience in Document Control. Knowledge and proficiency in the Document Management. Knowledge and proficiency in Microsoft Office programs, Adobe Acrobat,Foxit and File Transfer Protocol. Knowledge of the Records Management System. Good understanding of engineering and procurement documentation. Good understanding of company and project requirements, and able to offer practical suggestions for Document Control involvement. Good understanding of the document security requirements through the document processing stages including restrictions and export permits. Proficient in using computerized Document Management applications/Electronic Document Management Systems (EDMS). Good organizational skills with accurate attention to detail, with the ability to establish priorities and work under pressure to meet schedules. Self-starter, requiring minimum guidance. Uses initiative to identify, investigate and solve problems. Demonstrated capability of working under tight timelines.