Document Control & Scanning Specialist (Contract)

Wesgroup Properties; Vancouver; On-site; CAD 32,000 - 34,000; Full time

Benefits offered by this job

Extended benefits

Performance bonus

Job summary

Wesgroup Properties in Vancouver, BC, is seeking a Document Control Coordinator on a full-time contract through 2027 to digitize physical records into an organized digital archive. You will prepare documents, operate scanning equipment, and ensure quality control while maintaining project documentation.

The role requires attention to detail, ability to follow procedures, independence, and the physical ability to lift up to 40 lbs.

Qualifications

• 1-2 years of experience in document control, records management, or related administrative role.
• Exceptional attention to detail and ability to follow established procedures.
• Comfortable performing repetitive tasks while maintaining a high level of quality.
• Organized, dependable, and able to work independently with minimal supervision.
• Strong time management skills and ability to meet deadlines.
• Able to perform the physical requirements, including lifting up to 40 lbs.
• Reliable, punctual, and committed to completing the full contract term.
• Proficient with basic computer applications and file management systems.
• Ability to work independently and manage priorities in a fast-paced environment.

Responsibilities

• Prepare documents for scanning by removing staples, paper clips, bindings, and other fasteners.
• Operate high-volume scanning equipment and upload files to designated document management systems.
• Perform quality assurance checks to ensure scanned images are complete, accurate, and legible.
• Organize and track records throughout the digitization process and maintain project documentation.
• Monitor processing volumes and maintain efficient workflow standards.
• Handle confidential and sensitive information in accordance with company policies.
• Maintain a clean, organized, and safe work environment.
• Lift, carry, and move bankers' boxes weighing up to 40 lbs.
• Work effectively in a warehouse or records storage environment.
• Support additional records management and administrative activities as required.

Skills

Document control

Records management

Scanning

Quality assurance

Organizational skills

Independence

Time management

Job description

Wesgroup Properties in Vancouver, BC, is seeking a Document Control Coordinator on a full-time contract through 2027 to digitize physical records into an organized digital archive. You will prepare documents, operate scanning equipment, and ensure quality control while maintaining project documentation.

The role requires attention to detail, ability to follow procedures, independence, and the physical ability to lift up to 40 lbs.