Document Control Coordinator

Wesgroup Properties; Vancouver; On-site; CAD 32,000 - 34,000; Full time

Benefits offered by this job

Extended benefits

Performance bonus

Job summary

Wesgroup Properties in Vancouver, BC, is seeking a Document Control Coordinator on a full-time contract through 2027 to digitize physical records into an organized digital archive. You will prepare documents, operate scanning equipment, and ensure quality control while maintaining project documentation.

The role requires attention to detail, ability to follow procedures, independence, and the physical ability to lift up to 40 lbs.

Qualifications

• 1-2 years of experience in document control, records management, or related administrative role.
• Exceptional attention to detail and ability to follow established procedures.
• Comfortable performing repetitive tasks while maintaining a high level of quality.
• Organized, dependable, and able to work independently with minimal supervision.
• Strong time management skills and ability to meet deadlines.
• Able to perform the physical requirements, including lifting up to 40 lbs.
• Reliable, punctual, and committed to completing the full contract term.
• Proficient with basic computer applications and file management systems.
• Ability to work independently and manage priorities in a fast-paced environment.

Responsibilities

• Prepare documents for scanning by removing staples, paper clips, bindings, and other fasteners.
• Operate high-volume scanning equipment and upload files to designated document management systems.
• Perform quality assurance checks to ensure scanned images are complete, accurate, and legible.
• Organize and track records throughout the digitization process and maintain project documentation.
• Monitor processing volumes and maintain efficient workflow standards.
• Handle confidential and sensitive information in accordance with company policies.
• Maintain a clean, organized, and safe work environment.
• Lift, carry, and move bankers' boxes weighing up to 40 lbs.
• Work effectively in a warehouse or records storage environment.
• Support additional records management and administrative activities as required.

Skills

Document control

Records management

Scanning

Quality assurance

Organizational skills

Independence

Time management

Job description

Document Control Coordinator (Full Time Contract)

South Vancouver, BC

We are looking for a highly organized and detail-oriented Document Control Coordinator to join Wesgroup's records digitization project through the end of 2027. Reporting to the Manager, Office Services, you will play an important role in transforming our physical records into an organized and accessible digital archive, with responsibility for document preparation, scanning, quality control and file organization.

This role is ideal for someone who thrives in structured environments, takes pride in producing high-quality work, and enjoys bringing order and accuracy to large volumes of information. As part of a significant company-wide records initiative, you will help preserve and improve access to critical organizational information for years to come.

ABOUT WESGROUP

Wesgroup started as a family business in British Columbia 70 years ago and today is one of Western Canada’s largest private real estate companies with a diversified portfolio spanning across residential and commercial real estate. Wesgroup owns and manages over 4.4 million square feet of commercial and multi-family real estate and has built almost 10,000 homes in communities across BC. With the active projects in our development pipeline, the portfolio is forecasted to grow to 6.7 million square feet by the end of 2031.

Our operations are vertically integrated, encompassing land acquisition, construction, finance, design, marketing, sales, leasing, and property management. We have a long history of looking forward and we are dedicated to conducting business in line with our values of adaptability, accountability, relationships, and observing The Golden Rule without fail.

WHAT YOU'LL DO

• Prepare documents for scanning by removing staples, paper clips, bindings, and other fasteners.
• Operate high-volume scanning equipment and upload files to designated document management systems.
• Perform quality assurance checks to ensure scanned images are complete, accurate, and legible.
• Organize and track records throughout the digitization process while maintaining accurate project documentation.
• Monitor processing volumes and maintain efficient workflow standards.
• Handle confidential and sensitive information in accordance with company policies.
• Maintain a clean, organized, and safe work environment.
• Lift, carry, and move bankers' boxes weighing up to 40 lbs.
• Work effectively in a warehouse or records storage environment.
• Support additional records management and administrative activities as required.

WHAT WE'RE LOOKING FOR

• 1-2 years of experience in document control, records management, document scanning, or a related administrative role.
• Exceptional attention to detail and ability to follow established procedures.
• Comfortable performing repetitive tasks while maintaining a high level of quality.
• Organized, dependable, and able to work independently with minimal supervision.
• Strong time management skills and ability to maintain productivity while meeting deadlines.
• Able to perform the physical requirements of the role, including standing for extended periods and lifting bankers' boxes weighing up to 40 lbs.
• Reliable, punctual, and committed to successfully completing the full contract term.
• Proficient with basic computer applications and file management systems.
• Ability to work independently and manage priorities in a fast-paced environment.

COMPENSATION & REWARDS

• The expected hourly salary range for this role is $ 23 – 25 per hour. Actual salary offered will depend on individual experience and qualifications for the role.
• Opportunity to earn a performance bonus based on the achievement of key project milestones and successful completion of the full contract term.
• Access to Wesgroup's extended benefits program to support your health and wellbeing.

WHY JOIN WESGROUP

• A Great Place to Work Certified organization recognized for fostering a supportive, inclusive, and inspiring workplace culture.
• A collaborative team environment with clear goals and autonomy to manage your work.
• Convenient South Vancouver location with easy transit access.
• The opportunity to develop valuable experience with large-scale information management projects.
• A Great Place to Work Certified organization recognized for fostering a supportive, inclusive, and inspiring workplace culture.
• A collaborative team environment with clear goals and autonomy to manage your work.Convenient South Vancouver location with easy transit access.
• The opportunity to develop valuable experience with large-scale information management projects.