Document Preparation Assistant

Wesgroup; Vancouver; Hybrid; CAD 26,000 - 28,000; Full time

Benefits offered by this job

Performance bonus

Extended benefits program

Job summary

Wesgroup is seeking a Document Preparation Assistant for a full-time contract through the end of 2027 at our South Vancouver, BC site. You will prepare documents for scanning, organize files, and support digitization with careful attention to detail in a fast-paced records project.

Reporting to the Manager, Office Services, you will process high volumes of records, ensure correct sequence for digitization, and assist the Document Control team as needed.

Qualifications

• Exceptional attention to detail and accuracy in handling documents.
• Able to perform repetitive tasks while maintaining quality.
• Organized, dependable, and able to work independently.
• Strong time management skills and ability to meet deadlines.
• Able to perform the physical requirements of the role, including lifting up to 40 lbs.

Responsibilities

• Prepare documents for scanning by removing fasteners and organizing files.
• Sort, label, and prepare files and bankers' boxes according to established processes.
• Verify documents are complete and in the correct sequence before digitization.
• Maintain a high degree of accuracy while processing large volumes of records.
• Provide occasional backup support to the Document Control team as required.

Skills

Attention to detail

Time management

Organization

Reliability / punctuality

Independent work

Physical stamina

Job description

Document Preparation Assistant (Full- Time Contract)

South Vancouver, BC

We are seeking a highly organized and detail-oriented Document Preparation Assistant to join Wesgroup’s records digitization project through the end of 2027. Reporting to the Manager, Office Services, you will play an important role in transforming our physical records into an organized and accessible digital archive, with responsibility for document preparation, scanning, quality control and file organization.

In this hands‑on role, you will prepare documents for scanning by organizing files, removing fasteners, sorting records, and ensuring materials are ready for digitization. This position involves high-volume document handling and is ideal for someone who enjoys structured work, takes pride in accuracy, and thrives in a fast-paced environment where attention to detail matters.

ABOUT WESGROUP

Wesgroup started as a family business in British Columbia seventy years ago and today is one of Western Canada’s largest private real estate companies with a diversified portfolio spanning across residential and commercial real estate. Wesgroup owns and manages over 4.4 million square feet of commercial and multi‑family real estate and has built almost 10,000 homes in communities across BC. With the active projects in our development pipeline, the portfolio is forecasted to grow to 6.7 million square feet by the end of 2031.

Our operations are vertically integrated, encompassing land acquisition, development, construction, finance, design, marketing, sales, leasing, and property management. We have a long history of looking forward and we are dedicated to conducting business in line with our values of adaptability, accountability, relationships, and observing The Golden Rule without fail.

WHAT YOU’LL DO

• Prepare documents for scanning by removing staples, paper clips, bindings, and other fasteners.
• Sort, organize, label, and prepare files and bankers' boxes according to established processes.
• Verify documents are complete, organized, and in the correct sequence before digitization.
• Maintain a high degree of accuracy and quality while processing large volumes of records.

• Handle confidential and sensitive information in accordance with company policies.
• Maintain a clean, safe, and organized work environment.
• Lift, carry, and move bankers' boxes weighing up to 40 lbs.
• Work effectively in a warehouse or records storage environment.
• Provide occasional backup support to the Document Control team as required.

WHAT WE’RE LOOKING FOR

• Exceptional attention to detail and ability to follow established procedures.
• Comfortable performing repetitive tasks while maintaining a high level of quality.
• Organized, dependable, and able to work independently with minimal supervision.
• Strong time management skills and ability to maintain productivity while meeting deadlines.
• Able to perform the physical requirements of the role, including standing for extended periods and lifting bankers' boxes weighing up to 40 lbs.
• Reliable, punctual, and committed to successfully completing the full contract term.
• Previous experience with records management, filing, document preparation, or administrative support is an asset, but not required.

COMPENSATION & REWARDS

• The expected hourly salary range for this role is $ 19 – 20 per hour. Actual salary offered will depend on individual experience and qualifications for the role.
• Opportunity to earn a performance bonus based on the achievement of key project milestones and successful completion of the full contract term.
• Access to Wesgroup’s extended benefits program to support your health and wellbeing.

WHY JOIN WESGROUP

• A Great Place to Work® Certified organization recognized for fostering a supportive, inclusive, and inspiring workplace culture.
• A collaborative team environment with clear goals and autonomy to manage your work.
• Convenient South Vancouver location with easy transit access.
• The opportunity to develop valuable experience with large-scale information management projects.