Digitization Clerk

HR Associates; Toronto; On-site; CAD 25,000 - 30,000; Part time

Job summary

HR Associates is seeking a detail-oriented Digitization Clerk for a short-term assignment with a public-sector client in Ontario. The role focuses on organizing and digitizing physical records, including file preparation, scanning, indexing, and document management.

The ideal candidate will perform repetitive tasks with accuracy, maintain neat records, and support overall file management while handling confidential information professionally.

Qualifications

• Experience with administrative, records, or document processing is preferred.
• High accuracy and attention to detail required for scanning and indexing tasks.
• Ability to perform repetitive tasks accurately and consistently.
• Comfortable handling large volumes of files and documents.
• Basic computer skills and aptitude for record management.
• Ability to work independently and as part of a team.

Responsibilities

• Prepare and organize physical files for scanning.
• Scan, index, and organize electronic documents.
• Maintain accurate physical and electronic records.
• Perform quality checks on scanned documents.
• Support general file management and records work.
• Handle confidential information appropriately.

Skills

Attention to detail

Organizational skills

Repetitive task focus

Independent worker

Team collaboration

Basic computer skills

Job description

Since 1996, HR Associates has been a trusted partner to public and broader public sector organizations across Ontario. We specialize in placing interim professionals and administrative resources within the public, broader public, and not-for-profit sectors. Our consultants bring deep domain experience, a rigorous selection approach, and a strong commitment to client confidentiality.

Our public sector client is seeking a detail-oriented Digitization Clerk for a short-term assignment.

This role will support the organization and digitization of physical records, including file preparation, scanning, indexing, and document management. The work is manual and repetitive and requires a high level of accuracy and attention to detail.

Key Responsibilities

• Prepare and organize physical files for scanning


• Scan, index, and organize electronic documents


• Maintain accurate physical and electronic records


• Perform quality checks on scanned documents


• Support general file management and records work


• Handle confidential information appropriately

Qualifications

• Previous administrative, records, document processing, or scanning experience is preferred


• Strong attention to detail and organizational skills


• Ability to perform repetitive tasks accurately


• Comfortable working with large volumes of files and documents


• Basic computer skills


• Ability to work independently and within a team

Value of Interim Opportunities

• Exposure to meaningful work within respected public-sector organizations


• Opportunity to build administrative and records management experience


• Expand your professional network and skillset


• Flexibility between long-term career opportunities


• Ideal for professionals seeking project-based or contract work