Office Administrator / Office Assistant

Adecco Canada; Toronto; On-site; CAD 26,000 - 30,000; Part time

Job summary

Adecco Canada in North York, ON is seeking a Plant Office Administrator for a ~2 month, on-site assignment.

Responsibilities include filing, data entry, scheduling, onboarding support, mail handling, and basic HR-related tasks. On-site work with 8:00–4:30 schedule. $19–$22/hr depending on experience.

Qualifications

• Minimum 1 year of experience in administrative, clerical, office support, or records management role.
• Strong verbal and written communication skills.
• Excellent organization and time-management abilities.

Responsibilities

• Maintain and organize both physical and electronic filing systems, ensuring records are accurate, current, and easy to access.
• Perform substantial paper filing, document scanning, and records management activities.
• Prepare correspondence, employment verification letters, and other administrative documents as required.
• Assist with data entry, updating spreadsheets, and maintaining internal records.
• Coordinate meetings, appointments, and schedules for various departments.
• Support onboarding administration, including document collection and record maintenance.
• Manage incoming and outgoing mail, courier shipments, and package deliveries.
• Provide professional assistance to employees, visitors, and external contacts.
• Assist with report preparation, presentations, and special administrative projects.
• Perform general office support duties as assigned for various teams including HR.

Skills

Communication

Attention to detail

Independent work

Time management

Tools

Microsoft Office

Job description

Plant Office Administrator job opening in North York, ON (on-site)
Immediate temporary assignment for approx. 2 months with potential extension
Monday to Friday | 8:00 to 4:30
Pay Rate between $19.00 to $22.00 per hour, commensurate based on experience

Key Responsibilities

• Maintain and organize both physical and electronic filing systems, ensuring records are accurate, current, and easy to access.
• Perform substantial paper filing, document scanning, and records management activities.
• Prepare correspondence, employment verification letters, and other administrative documents as required.
• Assist with data entry, updating spreadsheets, and maintaining internal records.
• Coordinate meetings, appointments, and schedules for various departments.
• Support onboarding administration, including document collection and record maintenance.
• Manage incoming and outgoing mail, courier shipments, and package deliveries.
• Provide professional assistance to employees, visitors, and external contacts.
• Assist with report preparation, presentations, and special administrative projects.
• Perform general office support duties as assigned for various teams including HR.

Qualifications

• Minimum 1 year of experience in an administrative, clerical, office support, or records management role.
• Confidence with Microsoft Office (Word, Excel, Outlook, and PowerPoint).
• Excellent verbal and written communication skills.
• Strong attention to detail and ability to maintain organized filing systems.
• Comfortable working independently with minimal supervision.
• Proven ability to handle highly confidential information with professionalism and discretion.
• Strong organizational and time management skills.

Physical & Work Environment

• Office-based with regular handling of paper files and computer systems
• Frequent sitting, standing, walking, and filing activities.
• May occasionally lift and move boxes or files weighing up to 10 lbs.

Why Apply?

• Immediate opportunity with a reputable employer.
• Gain valuable administrative and clerical experience while being exposed to some HR related tasks.
• Potential for assignment extension based on business needs.
• Collaborative and supportive workplace environment.