Department Executive Assistant

City of Saskatoon; Saskatoon; Hybrid; CAD 59,000 - 70,000; Full time

Job summary

City of Saskatoon is seeking an experienced Executive Assistant to provide confidential, professional administrative support to the Director and management team within Communications and Public Engagement.

The ideal candidate will coordinate calendars, prepare correspondence, draft reports, arrange travel, and plan events, while safeguarding sensitive information and maintaining corporate standards.

Qualifications

• Two years related senior administrative/secretarial experience.
• Ability to deal with sensitive information in a confidential manner.
• Ability to compile and coordinate information to compose correspondence and reports.
• Ability to establish and maintain effective working relationships.

Responsibilities

• Provides administrative and executive secretarial support to the Directors and management team.
• Coordinates administrative aspects for the department’s management team, including scheduling appointments and meetings and processing mail.
• Formats, edits, and coordinates the submission of all department reports prepared for the management team so they comply with Corporate Standards.
• Prepares, edits, and circulates a variety of correspondence, including confidential material, on behalf of senior management staff.
• Oversees processing of reports and internal/external correspondence to comply with Corporate standards.
• Takes, prepares, and distributes minutes of department meetings.
• Plans and coordinates special events for the department.

Skills

Administrative support

Secretarial work

Confidential handling

Education

Grade 12

1‑year business program

Tools

Microsoft Office

Job description

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Position:Department Executive Assistant

Division:Strategy and Transformation

Department:Communications and Public Engagement

Closing Date: 09/28/2026

Labour Group: ESA

Posting: 5736

Join our team!

The City of Saskatoon is seeking an experienced and highly organizedExecutive Assistant to provide confidential, professional administrative and executive support to the Director and management team within Communications and Public Engagement.

What we are looking for:

This position provides a high standard and professional level of confidential administrative and executive secretarial support to the Director and the management team of the department. Duties include:

• Provides administrative and executive secretarial support to the Directors and management team.
• Coordinates administrative aspects for the department’s management team, including schedulingappointments and meetings and processing mail.
• Formats, edits, and coordinates the submission of all public and in-camera department reportsprepared for the management team so they comply with Corporate Standards.
• Prepares, edits, and circulates a variety of correspondence, including those of a confidential nature,on behalf of senior management staff.
• Assists with department purchases at an administrative level to check for accuracy; distribute andtrack correspondence as necessary.
• Takes, prepares, and distributes minutes of department meetings.
• Arranges registration to conferences, workshops and training sessions for department staff. Arrangestravel plans, travel expense advances and itineraries for department staff, as required.
• Prepares confidential correspondence for management staff.
• Oversees the processing of reports and internal and external correspondence, so that they complywith Corporate standards.
• Receives, screens, and expedites telephone, written and in-person enquiries and determinesappropriate action.
• Plans and coordinates special events for the department.
• Performs other related duties as assigned.

Who we are looking for:

• Grade 12 education.
• Graduation from a one-year, post-secondary business-related program.
• Two years related senior administrative/secretarial experience.
• Ability to deal with sensitive information in a confidential manner.
• Ability to compile and coordinate information to compose correspondence and reports.
• Ability to establish and maintain effective working relationships.
• Ability to work with minimal supervision.
• Skill in the use of a computer with Microsoft Office software.

Weekly Hours:40

Salary Range:$59,260.32to$69,630.24 CADper annum (2026rates)

Diversity, Equity and Inclusion

The City of Saskatoon offers an inclusive workplace that embraces diverse backgrounds. As an equity partner with the Saskatchewan Human Rights Commission (SHRC), the City commits to diversity, equity and inclusion in our workplaces. By having our workforce reflect the community we serve, we support the realization of miyo-pimatisiwin, (me-o-pi-ma-ti-si-win) “the good life”, for all residents. To learn more about Diversity, Equity and Inclusion at the City, please visit Saskatoon.ca/diversity

Accommodation

The City of Saskatoon strives to provide an accessible and inclusive workplace for all, including throughout the application and selection process through reasonable access and accommodations. Should you require accommodation through any stage of the recruitment process, please email [e-mail].

While we appreciate all applications we receive, only candidates under consideration will be contacted.

Our Recruitment Process: Application > Posting Closes > Resume Review > Pre-screen/Interview > Offer > Pre-Employment Conditions > Welcome to the City