Dental Administrator

Maxwell Management Group; Canada; On-site; CAD 34,440 - 41,328; Full time

Job summary

A dental staffing agency is seeking a Dental Administrator to manage the daily operations at a premier dental practice in Kitchener, Ontario. The role involves managing schedules, enhancing patient communication, and supporting various operational tasks. Candidates should possess dental and dental assisting experience, have exceptional organizational skills, and be committed to teamwork. The position offers a competitive hourly rate of $25–$30, depending on experience. Interested applicants are encouraged to apply confidentially.

Qualifications

• Dental experience required.
• Dental assisting experience required.
• Ability to manage daily operations and maintain attention to detail.

Responsibilities

• Manage efficient schedules and maintain patient communication.
• Ensure seamless coordination of operational tasks.
• Support other areas of the office as needed.

Skills

Organization and Time Management

Interpersonal Skills

Dependability

Adaptability

Team Collaboration

Positive Attitude

Communication Skills

Continuous Learning

Tools

Patient Management Systems

Job description

Maxwell Management Group Ltd. is proud to partner with Westmeadow Dental in search of a
Dental Administrator to join their team.

About:

Westmeadow Dental is a premier dental practice in Kitchener, Ontario, dedicated to delivering compassionate, high-quality care in a welcoming and supportive environment. Guided by a mission to build lasting relationships with patients, the practice provides personalized oral health services designed to meet individual needs.

With a vision to transform how dentistry is perceived, Westmeadow Dental focuses on creating a community where everyone feels confident about their smile. By prioritizing education, empathy, and a patient-first approach, the team ensures that each visit is both comfortable and empowering.

The modern facility is equipped with advanced technology and designed to provide an exceptional patient experience. Westmeadow Dental also emphasizes teamwork, adaptability, and clear communication to ensure smooth operations and consistent, patient-centered care.

Job Summary:

The Administrative Professional at Westmeadow Dental plays a critical role in the daily operations and overall success of the practice. This position involves managing and executing efficient schedules, maintaining effective patient communication, and ensuring seamless coordination of operational tasks to enhance the patient experience.

The ideal candidate is organized, self-motivated, and thrives in a team-oriented environment. They demonstrate exceptional communication skills, adaptability, and a commitment to delivering excellent service. This role requires the ability to juggle multiple responsibilities, including scheduling, collections, patient reactivation, and daily operations, while upholding health and safety standards.

Duties & Responsibilities:

Key Skills and Attributes:

• Organization and Time Management: Ability to effectively lead, manage, and execute schedules with minimal downtime.
• Interpersonal Skills: Friendly, approachable, and able to work well with team members, patients, and the public.
• Dependability: Reliable attendance and consistent follow-through on assigned tasks.
• Adaptability: Flexible and willing to support other areas of the office as needed, with the ability to handle change positively.
• Team Collaboration: Committed to fostering a supportive and cohesive team environment while contributing to the practice’s success.
• Positive Attitude: Motivated, self-directed, and enthusiastic about the practice and services provided.
• Communication Skills: Clear and competent expression of thoughts and ideas, with a focus on delivering excellent patient experiences.
• Continuous Learning: Dedication to professional growth through self‑study and participation in relevant courses and seminars.

Technical and Professional Requirements:

• Proficiency in managing daily operations, scheduling, and collections, with attention to detail and accuracy.
• Ability to follow and adhere to all health and safety regulations, maintaining a high standard of cleanliness and compliance.
• Knowledge or experience with patient management systems and processes, including reactivation strategies and insurance claims management.
• Maintenance of valid CPR certification.

Team Requirements:

• Commitment to working collaboratively for collective success rather than individual gain.
• Respect for colleagues’ roles and willingness to provide encouragement and support.
• Open communication to address challenges and ensure a smooth workflow.

Qualifications:

• Dental Experience (Required)
• Dental Assisting experience (Required)

Compensation:

• Competitive compensation package designed to attract star performers, including an hourly rate of $25–$30, commensurate with experience.

If this opportunity is not aligned with your experience or career interests, we encourage you to share it with members of your professional network who may be interested.

We welcome applications from qualified candidates and invite you to submit your resume in confidence. We thank all applicants for their interest; however, only those selected for further consideration will be contacted.

Maxwell Management Group Ltd. is committed to building an inclusive and accessible workplace. We respect and celebrate diversity and are dedicated to providing a barrier-free recruitment experience.

Accommodation is available upon request for candidates participating in all stages of the selection process.