Data Entry Coordinator

Recruiting In Motion - Eastern Ontario; Markham; On-site; CAD 28,000 - 40,000; Full time

Job summary

Recruiting In Motion - Eastern Ontario in Markham, Ontario is seeking a Data Entry Coordinator for a 6-month on-site contract. The role focuses on high-volume data handling, order processing, and invoicing while maintaining Salesforce records and ensuring data accuracy.

The ideal candidate will have advanced Excel skills, be fluent in English and Chinese, and work Monday–Friday in a professional office environment. Salary is $25/hr with potential extension based on performance.

Qualifications

• Advanced Excel skills including PivotTables and lookup functions.
• Experience handling large volumes of data with high accuracy.
• Proficient English and Chinese (written and verbal).
• Familiarity with Salesforce is a plus.

Responsibilities

• Process customer orders, sales data, and shipment information with accuracy.
• Generate invoices, packing lists, and shipping documents.
• Maintain Salesforce records for orders and shipments.
• Review orders and docs to resolve discrepancies.
• Prepare reports using Microsoft Excel.
• Coordinate with Sales, Logistics, and Accounting for timely processing.
• Maintain organized electronic records and provide admin support.

Skills

Advanced Excel

PivotTables

XLOOKUP/VLOOKUP

Data entry

Attention to detail

Organizational skills

Problem-solving

Team collaboration

Tools

Salesforce

Job description

Position ID: 35807 Data Entry Coordinator (6-Month Contract) Location: Markham, Ontario (On-site)Job Type: Full-Time | 6-Month Contract (Potential for Extension) Pay Rate: $25/hr Our client is looking for a Data Entry Coordinator to join their team on a 6-month contract with the potential for extension. This is a fully on-site role, Monday to Friday, in a professional office environment. The ideal candidate has advanced Excel skills, exceptional attention to detail, and experience working with high volumes of data. This role is responsible for processing customer orders, generating invoices and shipping documentation, maintaining Salesforce records, and ensuring the accuracy of sales and shipment information. Fluent English and Chinese are required.

Key Responsibilities

• Process customer orders, sales data, and shipment information with a high degree of accuracy.
• Generate customer invoices, packing lists, and shipping documentation.
• Maintain and update customer, order, and shipment records in Salesforce.
• Review orders and documentation to identify and resolve discrepancies.
• Prepare reports using advanced Microsoft Excel.
• Coordinate with Sales, Logistics, Accounting, and other internal teams to ensure timely order processing.
• Maintain organized electronic records and perform general administrative support.

Qualifications

• Fluent in both English and Chinese (written and verbal).
• 1-2 years of experience in data entry, sales administration, order processing, or a similar administrative role.
• Advanced Microsoft Excel skills, including PivotTables, XLOOKUP/VLOOKUP, formulas, sorting, and filtering.
• Experience processing large volumes of data with exceptional accuracy.
• Strong organizational, analytical, and problem-solving skills.
• Salesforce experience is considered an asset.
• Ability to thrive in a fast-paced, deadline-driven environment.

Note: We thank all applicants for their interest in this opportunity. Only those selected for further consideration will be contacted. AI may be used to support certain administrative aspects of our recruitment process. However, all applications and resumes are reviewed by qualified human reviewers, and all screening and hiring decisions are made solely by the hiring team. The posted salary range reflects expected compensation for this role in accordance with Ontario pay transparency requirements. Actual compensation will be determined based on the successful candidate's experience, skills, and qualifications and may fall anywhere within the range.