Bilingual Sales Administrator

Mt-Talent-Solutions-Inc.; Whitby; On-site; CAD 45,000 - 55,000; Full time

Benefits offered by this job

3 weeks vacation

6 paid sick days

Comprehensive benefits from day 1

RRSP matching

Expense reimbursement

In-office permanent role

Stable employment

Job summary

Mt-Talent-Solutions-Inc. is seeking a Bilingual Office/Sales Administrator for its Whitby, Ontario office. This full-time, in-office role supports a leading flooring solutions client with order processing, documentation, and cross‑department coordination.

You will manage the full order cycle, compile and file documents, confirm inventory, update the backlog, and provide excellent internal customer service. The position follows a Monday–Friday schedule, 37.5 hours weekly, with a base salary

Qualifications

• Experience in office or sales administration and order processing.
• Fluent in English and French, written and spoken.
• Proficient with Microsoft Office 365, including Excel, Word, Outlook.
• Strong data-entry accuracy and attention to detail.
• Ability to organize, plan, and prioritize workload independently.
• Experience in deadline-driven environments.
• Ability to work independently and as part of a team.

Responsibilities

• Process the full order cycle for orders submitted by Territory Managers, ensuring all information is complete, current, and accurate.
• Prepare and obtain supporting documentation, including workers’ compensation, customs, insurance, and warranty documents.
• Coordinate with sales, operations, and other internal departments to help keep projects moving forward.
• Act as a point of contact between departments and ensure outstanding items are addressed promptly.
• Confirm product and inventory availability.
• Maintain and update the daily order backlog.
• Process product returns accurately and efficiently.
• Complete data entry and maintain accurate records.
• Respond to internal requests while delivering a high level of customer service.
• Balance multiple priorities in a fast-paced office environment.

Skills

Office Administration

Sales Administration

Order Processing

Bilingual English/French

Data Entry

Time Management

Multitasking

Customer Service

Team Collaboration

Communication Skills

Tools

Microsoft Excel

Microsoft Word

Outlook

Job description

• sales administration

Bilingual Office/Sales Administrator

Location: Whitby, Ontario

Work Model: Full-time, permanent, in office

Hours: Monday to Friday, 8:30 a.m. to 5:00 p.m.; 37.5 hours per week

Salary: $50,000 plus a performance-based bonus of up to $2,000

Who Are We?

We are a strategic recruitment agency specializing in connecting skilled professionals with top employers across Canada and the United States. Our holistic approach ensures that both technical and cultural alignment lead to long-term success for everyone involved.

Why Are We Looking for You?

We are supporting a well-established client in the industrial and commercial flooring solutions industry in hiring a Bilingual Office/Sales Administrator for its Whitby office.

Our client is a global leader with a long history of manufacturing and installing high-performance flooring, wall, and lining systems. This is an excellent opportunity to join a friendly, supportive team where collaboration, customer service, and attention to detail are highly valued.

This is a fully in-office position with no remote-work option. Candidates must be eligible to work in Canada and live within a reasonable commuting distance of Whitby.

What’s In It for You?

• Base salary of $50,000
• Performance-based bonus of up to $2,000
• Three weeks of vacation + 6paid sick days
• Comprehensive benefits beginning on your first day
• RRSP matching program
• Reimbursement of approved business expenses
• Stable, permanent employment with an established organization
• Supportive and team-oriented work environment
• Consistent Monday-to-Friday schedule 1-hour lunch break

What Will You Do?

• Process the full order cycle for orders submitted by Territory Managers, ensuring all information is complete, current, and accurate
• Prepare and obtain supporting documentation, including workers’ compensation, customs, insurance, and warranty documents
• Coordinate with sales, operations, and other internal departments to help keep projects moving forward
• Act as a point of contact between departments and ensure outstanding items are addressed promptly
• Confirm product and inventory availability
• Maintain and update the daily order backlog
• Process product returns accurately and efficiently
• Complete data entry and maintain accurate records
• Respond to internal requests while delivering a high level of customer service
• Balance multiple priorities in a fast-paced office environment

What Do You Bring?

• Previous experience in office administration, sales administration, order processing, or a related role
• Strong written and verbal communication skills in French and English
• Proficiency with Microsoft Office 365, including Excel, Word, and Outlook
• Strong data-entry skills with excellent accuracy and attention to detail
• The ability to organize, plan, and prioritize your workload independently
• Experience working in a busy, deadline-driven environment
• The ability to manage multiple tasks and shifting priorities
• A flexible, adaptable, and responsive approach
• Strong internal customer-service skills
• The ability to work effectively both independently and as part of a team

Recruitment Technology & AI Notice:

MT Talent Solutions may use artificial intelligence and other recruitment technologies to assist with candidate sourcing, resume review, communications, and administrative recruitment tasks. Our experienced recruitment professionals personally review candidates and make recommendations to our clients. Final hiring decisions are made by the hiring organization and are never based solely on automated systems. We are committed to fair, ethical, and inclusive hiring practices.

We thank all applicants for their interest; however, only those selected to move forward in the recruitment process will be contacted.