Customer Experience Coordinator

Advantage Personnel; Oakville; On-site; CAD 54,000 - 66,000; Full time

Benefits offered by this job

2 weeks of vacation - accrued, with 2

Health & dental benefits

RSP program - after 6 months, employer

5% RSP contribution at 5 years

Grow your skills across customer-svc,

Job summary

Advantage Personnel is seeking a Customer Experience Coordinator for our Oakville client. This in-office role supports customers, sales and service teams, suppliers and accounting functions. You will handle orders, invoicing and documentation with accuracy.

The position offers a solid salary, career growth, and benefits including health and dental, vacation, and an employer-matched RSP program. Strong organizational skills are essential.

Qualifications

• Highly organized and detail-oriented with strong time management.
• Reliable, responsible, and trustworthy in a customer-facing role.
• Customer-focused with a professional and positive demeanor.
• Excellent written and verbal communication skills.
• Able to work independently and as part of a team.
• Able to prioritize tasks and meet multiple deadlines.
• Self-starter who takes initiative and enjoys learning.
• Experience with Sage 100 ERP or willingness to learn.

Responsibilities

• Provide friendly and professional customer service by phone, email, and in person
• Process sales, service, purchase orders, quotes, and invoices accurately using Sage 100 ERP
• Communicate with customers, suppliers, and internal teams regarding orders and delivery updates
• Prepare pick sheets, shipping documents, and other order paperwork
• Assist with inventory tracking and ensure orders and documentation are accurate
• Support accounts receivable and accounts payable, including cash receipts, invoices, and payment follow-ups
• Maintain organized records and ensure company procedures and timelines are followed
• Provide backup support to other team members and assist with general administrative tasks as needed
• Learn and develop knowledge of the company's products, services, and processes

Skills

Organized

Detail-oriented

Reliable

Responsible

Trustworthy

Customer-focused

Professional communication

Written and verbal communicator

Independent worker

Team player

Prioritization

Deadline management

Self-starter

Fast learner

Tools

Sage 100 ERP

Job description

Job Title: Customer Experience Coordinator

Shift Timing: Monday to Friday, 8:30am - 4:30pm, in-office

Salary: $60,000/year + Bonuses

Location: Winston Park Drive & Dundas Street, Oakville

We are seeking a Customer Experience Coordinator to join our client's team in Oakville. This position plays an important role in supporting our customers, sales and service teams, suppliers, and accounting functions.

What's in it for you?

• 2 weeks of vacation - accrued, with the full 2 weeks available after 1 year
• Health & dental benefits
• RSP program - after 6 months, employer matching up to 2.5% of salary
• 5% RSP contribution at 5 years, with no employee match required
• Opportunity to grow your skills across customer service, administration and sales.

Responsibilities:

• Provide friendly and professional customer service by phone, email, and in person
• Process sales, service, purchase orders, quotes, and invoices accurately using Sage 100 ERP
• Communicate with customers, suppliers, and internal teams regarding orders and delivery updates
• Prepare pick sheets, shipping documents, and other order paperwork
• Assist with inventory tracking and ensure orders and documentation are accurate
• Support accounts receivable and accounts payable, including cash receipts, invoices, and payment follow-ups
• Maintain organized records and ensure company procedures and timelines are followed
• Provide backup support to other team members and assist with general administrative tasks as needed
• Learn and develop knowledge of the company's products, services, and processes

Requirements:

• Highly organized and detail-oriented
• Reliable, responsible, and trustworthy
• Customer-focused with a professional and positive approach
• An effective written and verbal communicator
• Comfortable working independently while contributing to a team environment
• Able to prioritize tasks and manage multiple deadlines
• A self-starter who takes initiative and enjoys learning
• Comfortable working with computer systems (Sage 100 ERP)

We acknowledge that software used in our recruitment and selection process may have Artificial Intelligence components built in but confirm that all work assignment decisions are made by our expertly trained staff. The position advertised here is for an existing vacancy.