Corporate Services Administrator

Bison Transport Inc; Winnipeg; On-site; CAD 42,000 - 56,000; Full time

Benefits offered by this job

Wellness Program

Extracurricular sports teams

Dispersed work environments

Job summary

Bison Transport Inc. in Winnipeg seeks a Corporate Services Administrator to support Licensing and Fuel operations, coordinating with the Fuel Analyst and Licensing Administrator.

You will handle fuel downloads, maintain licensing records, and assist drivers and internal teams with frontline licensing and fuel inquiries.

Proactive problem solving, strong organizational skills, and proficiency in Excel, Outlook and Word are essential in this role.

Qualifications

• Experience in an office/corporate environment preferred.
• Strong problem-solving and critical thinking with the ability to research solutions.
• Excellent organization with accurate records and documentation.
• Attention to detail and high accuracy in work.
• Effective verbal and written communication with drivers and internal teams.
• Ability to manage multiple priorities and meet deadlines in a fast-paced setting.
• Intermediate proficiency with Microsoft Office (Excel, Outlook, Word).
• Ability to learn new systems and regulatory requirements quickly.
• Customer-service mindset and confidentiality.

Responsibilities

• Fuel: Complete daily downloads of Fuel Transactions from all suppliers.
• Understand the fuel network and provide guidance to drivers and operations.
• Run daily Idle Time reports and coach on best practices.
• Provide Fuel Card support for drivers and one-time location openings.
• Licensing: Assist in Licensing of new tractors, trailers, and owner operators.
• Assist in obtaining, recording and distributing permits for operations.
• Support licensing, permitting procedures and US Customs transponders.
• Engage in other projects with Licensing Administrator and Fuel Analyst.
• Perform other duties as assigned by Supervisor, Fuel & Licensing.

Skills

Problem solving

Organizational skills

Attention to detail

Communication

Multi-tasking

MS Office

Tools

Excel

Outlook

Word

Job description

The Corporate Services Administrator will assist in the administration within the Licensing Department and Fuel Department. Working directly with our Fuel Analyst and Licensing Administrator, you will support them in our day-to-day transactions. You will be tasked with running of Fuel Downloads, updating/creating Licensing Manuals and working with spreadsheets. Other areas of responsibility include daily interaction with our drivers and other internal departments to provide front line support in terms of Licensing and Fuel. Specific Responsibilities include: Fuel: Completing the daily downloads of Bison Fuel Transactions from each of our Fuel suppliers. Understand the current fuel network and how it was built in order to provide support and guidance to our drivers and operational teams. Run daily Idle Time reports and review / coach on best practices with our drivers. Provide Fuel Card support for drivers that are having problems or need one time Fuel locations opened on their card. Licensing and Permitting: Assist in the Licensing of New Company Tractors, Trailers and Owner Operators that are added to our Fleet. Assist in obtaining, recording and distribution of permits for operational requirements. Understand our current Licensing and Permitting procedures and policies to support and provide guidance to our drivers. Provide assistance to any inquires on licensing, permitting and US Customs Transponders. Other Tasks: Engage in other projects and activities as necessary to the position. Works closely with our Licensing Administrator and Fuel Analyst in a variety of tasks to provide prompt and effective service to our customers. Other duties as required and assigned by the Supervisor, Fuel & Licensing

Our Ideal Candidate will possess:

• Experience working in a office or corporate environment, preferably in an administrative, customer service, operations support, or related role.
• Strong problem-solving and critical thinking skills, with the ability to identify issues, research solutions, and make sound decisions.
• Excellent organizational skills and the ability to maintain accurate records and documentation.
• Strong attention to detail and a high degree of accuracy.
• Effective oral and written communication skills, with the ability to interact professionally with drivers, internal departments, and external contacts.
• Ability to manage multiple priorities, meet deadlines, and adapt in a fast-paced environment.
• Intermediate proficiency in Microsoft Office, particularly Excel, Outlook, and Word.
• Ability to learn new systems, processes, and regulatory requirements quickly.
• Strong customer service mindset with a commitment to providing timely support and resolving inquiries.
• Ability to maintain professionalism, discretion, and confidentiality.

This job is classified under NOC Code: 14100.

Why Bison:

• Thrive in a supportive team that provides coaching and training to help develop your skills and progress your career
• Dispersed work environments that promote a healthy work-life balance
• Meaningful and impactful work and projects with an essential service provider
• Join our engaging Wellness Program & extracurricular sports teams

About Bison:

• Celebrating over 50 years in Business
• Active in giving back through Corporate Social Responsibility and Charitable Giving
• Committed to environmental sustainability

Bison Transport is committed to Diversity and Inclusion in the Workplace. Background and suitability for a career in Transportation is wide ranging. Some of our brightest people have joined us with no previous “trucking” experience. We always say we work in the “people business”. So, whether you have a background in the airline, automotive, retail or hospitality industries, to name a few, your experience is valuable and we are bound to find many transferrable skills. We are ready to welcome exceptional, high potential contributors who aspire to lead people and processes in the pursuit of service excellence in a highly dynamic and collaborative environment. We seek team players who are eager to learn our business from the ground up, are able to demonstrate a track record of strong performance and possess a sincere interest in growing their careers in the transportation arena. We seek top notch communicators who adopt a driver of change mindset of “how can we be better, do better and get better results”.