Corporate Services Administrator

Bison Transport Inc.; Winnipeg; On-site; CAD 42,000 - 52,000; Full time

Job summary

Bison Transport Inc. is seeking a Corporate Services Administrator to support Licensing and Fuel Operations. You will assist in daily transactions, run fuel downloads, and manage licensing records while collaborating with drivers and internal teams to ensure efficient service.

The role emphasizes strong organizational skills, attention to detail, and excellent communication. Prior administrative experience and proficiency with Microsoft Office are preferred for success in this position.

Qualifications

• Experience in an office or corporate environment providing administrative or operational support.
• Strong problem-solving and critical thinking with ability to research solutions and make decisions.
• Excellent organizational skills with ability to maintain accurate records and documentation.
• Effective oral and written communication with drivers and internal/external contacts.

Responsibilities

• Daily processing of licensing and fuel-related tasks in coordination with Licensing Administrator and Fuel Analyst.
• Run and review fuel downloads and idle time reports; coach drivers on best practices.

Skills

Administrative support

Customer service

Attention to detail

Communication skills

Problem solving

Tools

Microsoft Excel

Outlook

Word

Job description

The Corporate Services Administrator will assist in the administration within the Licensing Department and Fuel Department. Working directly with our Fuel Analyst and Licensing Administrator, you will support them in our day-to-day transactions. You will be tasked with running of Fuel Downloads, updating/creating Licensing Manuals and working with spreadsheets. Other areas of responsibility include daily interaction with our drivers and other internal departments to provide front line support in terms of Licensing and Fuel.

Specific Responsibilities

Fuel

• Completing the daily downloads of Bison Fuel Transactions from each of our Fuel suppliers.
• Understand the current fuel network and how it was built in order to provide support and guidance to our drivers and operational teams.
• Run daily Idle Time reports and review / coach on best practices with our drivers.
• Provide Fuel Card support for drivers that are having problems or need one time Fuel locations opened on their card.

Licensing and Permitting

• Assist in the Licensing of New Company Tractors, Trailers and Owner Operators that are added to our Fleet.
• Assist in obtaining, recording and distribution of permits for operational requirements.
• Understand our current Licensing and Permitting procedures and policies to support and provide guidance to our drivers.
• Provide assistance to any inquires on licensing, permitting and US Customs Transponders.

Other Tasks

• Engage in other projects and activities as necessary to the position.
• Works closely with our Licensing Administrator and Fuel Analyst in a variety of tasks to provide prompt and effective service to our customers.
• Other duties as required and assigned by the Supervisor, Fuel & Licensing

Our Ideal Candidate

• Experience working in a office or corporate environment, preferably in an administrative, customer service, operations support, or related role.
• Strong problem-solving and critical thinking skills, with the ability to identify issues, research solutions, and make sound decisions.
• Excellent organizational skills and the ability to maintain accurate records and documentation.
• Strong attention to detail and a high degree of accuracy.
• Effective oral and written communication skills, with the ability to interact professionally with drivers, internal departments, and external contacts.
• Ability to manage multiple priorities, meet deadlines, and adapt in a fast-paced environment.
• Intermediate proficiency in Microsoft Office, particularly Excel, Outlook, and Word.
• Ability to learn new systems, processes, and regulatory requirements quickly.
• Strong customer service mindset with a commitment to providing timely support and resolving inquiries.
• Ability to maintain professionalism, discretion, and confidentiality.

This job is classified under NOC Code: 14100.

Why Bison

• Thrive in a supportive team that provides coaching and training to help develop your skills and progress your career
• Dispersed work environments that promote a healthy work-life balance
• Meaningful and impactful work and projects with an essential service provider
• Join our engaging Wellness Program & extracurricular sports teams

About Bison

• Celebrating over 50 years in Business
• Active in giving back through Corporate Social Responsibility and Charitable Giving
• Committed to environmental sustainability

Bison Transport is committed to Diversity and Inclusion in the Workplace.