Corporate Administrator

Compass Communities; Mississauga; On-site; CAD 48,000 - 55,000; Full time

Benefits offered by this job

Performance bonus

Health & dental benefits

RRSP matching

Paid time off

Job summary

Compass Communities seeks a Corporate Administrator to provide administrative support at our Mississauga corporate office. This in-office role handles office operations, onboarding, mail/courier, expense reports, fleet records, and executive assistance.

The position emphasizes strong MS Office skills, detail orientation, communication, and the ability to multitask in a growing company environment with competitive benefits.

Qualifications

• 1+ years’ experience in office administration and coordination.
• Strong MS Office (Word, Outlook, Excel and PowerPoint) skills.
• HR education and/or experience is considered an asset.
• Excellent communication and interpersonal skills.
• Strong attention to detail, organizational and time-management skills.
• Demonstrates good judgement and service delivery skills.
• Ability to prioritize and multitask as priorities change.
• Detail-oriented with a commitment to quality.

Responsibilities

• Oversee general office administration, including meeting rooms, kitchen, and common areas; greet visitors and manage supplies.
• Coordinate onboarding and new-hire workstation setup and access.
• Manage inventory of swag and promotional items with vendor coordination.
• Maintain vehicle fleet records, driver authorizations, insurance reporting, and fleet reports.
• Monitor general email and phone inquiries and route to the appropriate team.
• Provide executive support including processing expense reports (Concur) and meeting materials.
• Coordinate mail and courier services, handling shipments as required.
• Perform other duties related to this role as assigned.

Skills

Office administration

MS Office

Communication

Organization

Multitasking

Attention to detail

Service delivery

Prioritization

Job description

Salary Range: $47,500.00 To $55,000.00 Annually

About Compass Communities

With coast-to-coast communities and over 12,000 home sites, Compass is one of Canada’s largest land lease housing companies, operating over 70 residential communities in 8 provinces. We offer attainable home ownership that prioritizes residents’ needs, creating communities with better services, management, and facilities.

Reporting to the Chief Administrative Officer, the Corporate Administrator is responsible for providing administrative support at the corporate office to ensure effective and efficient operations.

This is an in-office position, based out of our Corporate Office in Mississauga.

Core Responsibilities

• Oversee general office administration, including ensuring meeting rooms, kitchen, and common areas are tidy and ready for daily use; greeting and assisting visitors; maintaining office and kitchen supplies; and coordinating monthly team lunches and catering for meetings and events;
• Coordinate the workplace setup for new hires, including workstations, security access, nameplates, uniforms, and other required office or onboarding materials;
• Manage inventory and ordering of new-hire swag, corporate gifts, and promotional items in coordination with the company’s promotional products vendor;
• Maintain accurate records for the company vehicle fleet, including adding and removing authorized drivers, reporting changes to the insurance provider, fuel card management, and preparing fleet reports for management;
• Monitor the company’s general email inbox and telephone line, responding to routine inquiries and directing requests to the appropriate team members for follow-up and action;
• Provide administrative support to the executive team as required, including preparing and processing expense reports through Concur, and printing and preparation of materials required for meetings;
• Coordinate incoming and outgoing mail and courier services, including receiving, sorting, distributing, and arranging shipments as required;
• Other duties related to this role as assigned.

Required Skills and Experience

• 1 + years’ experience in office administration and coordination;
• Strong computer skills in MS Office (Word, Outlook, Excel and PowerPoint);
• Relevant education and/or experience in Human Resources is considered an asset;
• Excellent communication and interpersonal skills;
• Strong attention to detail, excellent organizational skills, and strong time-management skills;
• Demonstrates good judgement and excellent service delivery skills;
• Ability to prioritize and multitask as priorities change;
• Detail-oriented with a demonstrated commitment to quality

This job is a newly created role, introduced to support our continued growth and evolving business/operational needs.

The expected annualized base salary range for this role is $47,500-$55,000.

Based on the position, Compass Communities offers a competitive compensation package in addition to the base pay, which may include a performance-based bonus incentive, comprehensive health & dental benefits, group RRSP matching program, and generous paid time off.

The actual salary offered will take into consideration a number of factors including, but not limited to, the individual’s skill, experience, education and training and the market compensation of the role.

We value a wide range of experiences on our team. If your skills don’t fully align with the listed qualifications or salary range, we still encourage you to apply – you may be a great fit for this role or other roles at Compass. Applicants may also be considered for alternative positions within the organization if their qualifications and experience align more closely with those available roles.

Our people are what makes us different. At Compass, we are committed to workplace diversity and inclusion within our organization; therefore, we encourage all qualified persons from all backgrounds to apply. Accommodations are available, upon request, to all applicants with disabilities throughout our hiring process. Successful applicants will also be subject to a background check.