Coordonnatrice de Bureau - Mont-Royal

Randstad Canada; Mount Royal; On-site; CAD 70,000 - 80,000; Full time

Benefits offered by this job

Permanent position

Location: Ville Saint-Laurent

Comprehensive health and dental, life,

Disability insurance after 3 months

3 weeks vacation (incl. 2-week holiday

Employer-matching retirement plan

Wellness program and sports reimburse

People-focused culture

Job summary

Randstad Canada is seeking an Office Coordinator / Executive Assistant to support management in the Montreal area. This permanent, full-time on-site role features a 37.5-hour week (Mon–Fri, 8:00–4:30) with salary in the CAD 70k–80k range, depending on experience.

The successful candidate will manage daily office operations, coordinate meetings, handle basic accounting tasks, and provide cross-functional support to sales, warehouse, and logistics teams.

Qualifications

• Experience in office coordination or senior administrative roles.
• Bilingual; advanced English proficiency required.
• Strong interpersonal, autonomous, solution-focused mindset.
• Detail-oriented with excellent organization.

Responsibilities

• Administrative management and office coordination (greeting visitors, manage operations, filing, meetings).
• Accounting and financial support (AP/AR, invoices, receivables).
• Operations and customer service support (inquiries, delivery/shipping docs, inventory counts).

Skills

Office coordination

Bilingual (French/English)

Strong communication

Attention to detail

MS Office proficiency

Tools

ERP system

Accounting software

Excel

Job description

Office Coordinator & Right Hand to Management

Status: Permanent – Full-time

Location: Montreal Area

Schedule: Monday to Friday, 8:00 AM to 4:30 PM (37 hours/week) – 100% On-site

Salary: $70,000 – $80,000/year (depending on experience)

A client in the HVAC industry is seeking an Office Coordinator / Executive Assistant. This is a key, central role created following a retirement.

Avantages

• Permanent position
• Ville Saint-Laurent
• Salary: $70,000 – $80,000, depending on experience.
• Schedule: Monday to Friday, 8:00 AM – 4:30 PM (37.5 hours/week).
• On-site position.
• Comprehensive group insurance (health and dental) plus life and disability insurance provided after 3 months of employment.
• 3 weeks of vacation starting in the first year (including the 2-week construction holiday).
• Retirement plan: Employer matching contribution program.
• Wellness: Wellness program and reimbursements for sports memberships/activities.
• Environment: A corporate culture focused on people, stability, and long-term growth.

Responsabilités

Your Role and Responsibilities

1. Administrative Management and Office Coordination
   • Act as the welcoming first point of contact for visitors, clients, suppliers, and team members.
   • Manage daily office operations (ordering supplies, kitchen inventory, workspace organization).
   • Manage physical and electronic filing systems.
   • Coordinate logistics for meetings, internal events, and branch communications.
2. Accounting and Financial Support
   • Process and code accounts payable (supplier invoices) and accounts receivable (payments, credit cards).
   • Prepare and issue client invoices while rigorously tracking receivables.
   • Monitor project-related costs (transportation fees, customs, credits).
   • Assist with month-end activities (rebates, journal entries, inventory reconciliation checks).
3. Operations and Customer Service Support
   • Respond to inquiries and ensure seamless communication with the sales, warehouse, and logistics teams.
   • Prepare and track delivery, shipping, and order-tracking documentation.
   • Assist with the administrative management of inventory and physical counts.
   • Identify and propose improvements to existing administrative processes.

Qualifications

• Experience in an office coordination, office management, or senior administrative assistant role.
• Bilingualism required; advanced English proficiency is essential due to daily communication with colleagues and suppliers in Ontario and the United States.
• Strong interpersonal skills, autonomy, and a solution-oriented mindset.
• Hands-on, versatile approach; comfortable juggling shifting priorities.
• Excellent attention to detail, precision, and organizational skills.
• IT skills: Proficiency in the Microsoft Office suite (Excel, Word, Outlook, Teams); familiarity with accounting software or an ERP system (an asset).

Inclusivity & Diversity Statements

Randstad Canada s'engage à favoriser une main-d'œuvre représentative de toutes les populations du Canada. Nous nous engageons en conséquence à développer et à mettre en œuvre des stratégies pour promouvoir l'équité, la diversité et l'inclusion dans toutes nos sphères d'activité en examinant nos politiques, pratiques et systèmes internes tout au long du cycle de vie de notre main-d'œuvre, y compris au niveau du recrutement, de la rétention et de l'avancement pour tout individu. En plus de notre profond engagement sur le respect des principes des droits de la personne, nous nous engageons à prendre toute mesure positive pour influer sur les changements à mettre en place en vue de garantir la participation de tout individu dans le monde du travail et ce, sans obstacle, systémique ou autre, en particulier pour les groupes en quête d'équité généralement sous-représentés dans la main-d'œuvre au Canada, y compris les personnes qui s'identifient comme femmes ou personnes non-binaires/non conformes au genre, les Peuples et communautés autochtones, les personnes en situation de handicap (visible ou invisible), les personnes faisant partie des minorités visibles, les personnes racisées et des communautés LGBTQ2+.

Randstad Canada s'engage à créer et à maintenir un milieu de travail inclusif et accessible pour toutes les personnes candidates et employés en soutenant leurs besoins d'accessibilité et d'accommodation tout au long du cycle de vie de l'emploi. Nous demandons à toutes les personnes demandeuses d'emploi de bien vouloir identifier leurs besoins en matière d'accommodation en envoyant un courriel à [e-mail] pour s'assurer de leur capacité à participer pleinement au processus d'entrevue.