Coordinator, Human Resources

World Anti-Doping Agency; Montreal; On-site; CAD 55,000 - 75,000; Full time

Job summary

The World Anti-Doping Agency is seeking an HR Coordinator to support HR operations at its Montreal headquarters. This role is essential for managing HR inquiries, overseeing data accuracy, and supporting HR projects, requiring a minimum of five years of experience in a similar position. Ideal candidates will possess advanced proficiency in Microsoft Office and confidentiality skills, contributing to WADA's mission of promoting a doping-free sporting environment.

Benefits

Competitive Benefits Package

Qualifications

• Minimum of five years of experience in HR Coordinator or similar role.
• Advanced proficiency in Microsoft Office Suite.
• Ability to translate documents from English to French required.

Responsibilities

• Manages HR inbox and responds to employee queries.
• Conducts data audits to ensure confidentiality and accuracy.
• Coordinates onboarding and offboarding activities.

Skills

Confidentiality

Microsoft Office Suite

Organizational Skills

Communication Skills

Problem Solving

Tools

BambooHR

SharePoint

Microsoft Teams

Job description

Group: Human Resources

Reports to: Director, Human Resources

Location: WADA Headquarters, Montreal, Canada

Posting deadline: 11 July 2025

WHO WE ARE

The World Anti-Doping Agency (WADA) was established in 1999 as an international independent agency to lead a collaborative worldwide movement for doping-free sport. As the global regulatory body, WADA’s primary role is to develop, harmonize and coordinate anti-doping rules and policies across all sports and countries. Our key activities include: scientific and social science research; education; intelligence & investigations; development of anti-doping capacity; and, monitoring of compliance with the World Anti-Doping Program.

POSITION OVERVIEW

The HR Coordinator plays a central role in supporting the smooth functioning of Human Resources operations at WADA. This position ensures continuity, accuracy, and responsiveness in both internal HR services and broader organizational support. In the absence of this role, critical administrative tasks, communication channels, and financial coordination processes are at risk of being delayed, mishandled, or falling through the cracks—directly impacting employee experience, compliance, and the efficiency of the HR team

KEY RESPONSIBILITIES

• HR Inbox Management

Manages the HR inbox, responds to employee queries, addresses routine requests, and redirects questions to appropriate HR team members or departments.

• HRIS & SharePoint Super User

Acts as the super user for BambooHR and SharePoint, ensuring all HR documents, templates, and internal resources are updated and accessible.

• Data Audits & Confidentiality

Conducts regular audits to verify data accuracy, ensure confidentiality, and maintain HRIS security, in collaboration with CSS, IT, and the HR team.

• HR Communications & Annual Planning

Maintains the HR department’s annual calendar of internal reminders and collaborates with the Coordinator, Corporate Services and Sustainability to ensure timely contributions to the WADA Community News.

• Leadership Report Coordination

Oversees the production and upkeep of the Leadership Report in collaboration with the HR team.

• HR Financial Administration

Manages HR-related financial tasks including preparation and tracking of purchase orders and invoices in Business Central (BC), reconciliation of the HRD corporate credit card, and processing of per diem and expense claims. Coordinates closely with the Finance team.

• Organizational Charts & Bilingual Title Management

Ensures organizational charts are kept up to date and posted promptly. Verifies all job titles in both French and English within the HRIS to maintain consistency and compliance.

• Coordinates Onboarding and Offboarding activities

Coordinates schedules and meetings for new hires while tracking and liaising with IT and Office Operations (CSS) to ensure efficient delivery and retrieval of WADA welcome gifts and IT equipment.

• Project and Team Support

Provides coordination and administrative support on various HR projects and undertakes additional responsibilities as delegated by the HR Director.

QUALIFICATIONS AND SKILLS

• Minimum of five (5) years of experience in a Human Resources Coordinator role or in a similar administrative support position;
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook), SharePoint, and Microsoft Teams;
• Demonstrated ability to handle sensitive information with the highest level of confidentiality, tact, and discretion;
• Proven initiative, resourcefulness, and ability to work independently with minimal supervision;
• Strong planning, organizational, and problem-solving skills, with the ability to manage multiple priorities and meet deadlines;
• High level of accuracy and efficiency in completing tasks; able to work well under pressure in a fast-paced environment;
• Exceptional attention to detail, a critical requirement for success in this role;
• Excellent oral and written communication skills in one of the two official languages (English or French), with a strong working knowledge of the other. Ability to translate documents from English to French is required;
• Fit with organizational culture: Teamwork, team spirit and love of sport;
• Aligned with WADA core values: Integrity, Openness, Excellence.

WHAT WE OFFER

• Competitive Benefits Package.

Vision: WADA’s vision is a world where all athletes compete in a doping-free sporting environment.

Mission: WADA's mission is to lead a collaborative worldwide movement for doping-free sport.

About us: WADA is headquartered in Montreal, Canada and has regional offices in Cape Town, South Africa; Lausanne, Switzerland; Montevideo, Uruguay; Tokyo, Japan and the office of the President in Warsaw, Poland. As of December 2024, the Agency employs approximately 180 employees and is represented by 56 nationalities. We value the diversity of our employees – current and future – that, as a global team, endeavor every day to protect the rights of clean athletes worldwide.

The masculine is used in our communications for the sole purpose of lightening the text and it designates all genders. WADA believes in the success of an inclusive organization that values diversity within its team. All qualified candidates will be considered for this position in a fair manner. WADA would like to thank all candidates who have shown an interest by applying for a position. However, after a thorough profile review, only the retained candidates will be contacted.