convention and special events planner

Government of Canada; Montreal; On-site; CAD 50,000 - 70,000; Full time

Job summary

A Canadian government agency in Montreal is looking for a skilled individual to manage events and customer services on-site. Responsibilities include preparing financial reports, coordinating conferences, and developing marketing plans. Candidates should have a college degree, strong communication skills, and experience in event logistics. This position requires attention to detail and the ability to multitask in a fast-paced environment. Applicants must be bilingual and ready to work at the physical location.

Responsibilities

• Assist in preparing financial reports.
• Promote conference and meeting services or special events.
• Develop marketing and communication plans.
• Manage budgets and financial documentation.
• Co-ordinate and monitor conference activities.
• Plan for accommodation and transportation services.

Skills

Bilingual

Attention to detail

Client focus

Excellent oral communication

Excellent written communication

Time management

Resourcefulness

Ability to multitask

Efficient interpersonal skills

Education

College/CEGEP

Tools

MS Excel

MS Office

MS Outlook

MS PowerPoint

MS Word

Database software

Social Media

Search Engine Optimization (SEO)

Job description

Overview

Bilingual

Languages

Education

• College/CEGEP

Experience

3 years to less than 5 years

On Site

Work must be completed at the physical location. There is no option to work remotely.

Work Setting

• On‑site customer service

Responsibilities

• Assist in preparing financial reports
• Promote conference and meeting services or special events
• Develop marketing and communication plans
• Develop media strategies and public relations activities
• Prepare, present and manage budgets
• Determine requirements for hospitality services, signage, multi‑media equipment, printing and other technical services, and arrange for and manage contracts for these services
• Assist in budget preparation
• Co‑ordinate and monitor conference and meeting activities and attend to related details
• Co‑ordinate media services
• Co‑ordinate set‑ups, staging, seating, parking, communication systems and other details for special events
• Implement registration systems
• Implement social programs, food and beverage, transportation, and other services
• Plan and arrange for accommodation and transportation services
• Plan schedules, goals and objectives
• Develop registration systems and information materials
• Plan for required documentation and for pre‑ and post‑distribution of documentation (itineraries, evaluations etc.)
• Research and design special events programs
• Manage Event Logistics
• Develop and implement business plans
• Implement marketing activities
• Carry out management duties
• Attend to group arrivals and departures
• Connect power to audio and visual equipment
• Manage events
• Supervise food service operations
• Direct the marketing strategies of establishments
• Develop communication strategies
• Conduct research to support content production

Experience and Specialization

Computer and Technology Knowledge

• Database software
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Word
• Search Engine Optimization (SEO)
• Social Media

Area of Work Experience

• Hotel, motel, resort

Additional Information

Work Conditions and Physical Capabilities

• Attention to detail
• Work under pressure
• Tight deadlines
• Fast‑paced environment

Personal Suitability

• Accurate
• Client focus
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Initiative
• Organized
• Team player
• Time management
• Resourcefulness
• Ability to multitask
• Dependability
• Creativity