Controller/Office Manager, Leavens Chrysler

Formulafordlincoln; London; On-site; CAD 70,000 - 90,000; Full time

Benefits offered by this job

Health & dental

LTD

RRSP matching

Career growth

Mentorship

Team environment

Job summary

Leavens Chrysler Dodge Jeep RAM in Ontario is seeking an Office Manager/Controller to lead our dealership’s accounting and administrative operations. Reporting to the General Manager and Group Controller, you will oversee the accounting office, prepare monthly financial statements, reconcile bank and inventory accounts, and collaborate with department managers to ensure accurate, timely reporting.

Requirements: two years’ accounting experience, post-secondary accounting education, proficiency

Qualifications

• Two years of accounting experience.
• Post-secondary education in accounting.
• Proficiency in Microsoft Word, Excel and Outlook.
• Strong attention to detail and organizational skills.
• Clear communication and teamwork across departments.
• Dealership experience is an asset.

Responsibilities

• Financial reporting and accounting for the dealership.
• Overseeing accounting and administrative functions; ensuring timely, accurate information.
• Preparing monthly financial statements per retailer guidelines and network requirements.
• Reconciliations: bank, parts, vehicle inventories, accounts payable/receivable, warranty.
• Payroll processing and administration including ROEs and T4s.
• Cash control and receivables; remittances and compliance with tax obligations.
• Collaboration with Sales and Finance to record vehicle transactions and warranties.

Skills

Accounting

Team leadership

Financial reporting

Payroll

Attention to detail

Education

Post-secondary accounting

Tools

PBS

Payroll systems

DMS

Microsoft Word

Job description

Leavens Chrysler | Office Manager | Opened on 10/07/2026 | Pay rate: $70000-90000 per year

Leavens Chrysler Dodge Jeep RAM is hiring an Office Manager/Controller to lead our dealership’s accounting and administrative operations.

If you’re an accounting professional who enjoys leading a team, working collaboratively and keeping a business running smoothly, this is an opportunity to take the next step in your career with Leavens Automotive Group.

Reporting to the General Manager and Group Controller, you will oversee the accounting office, provide accurate and timely financial reporting, and work closely with department managers to support the dealership’s success.

Pay Range: $70,000-$90,000

What we offer:

A very competitive compensation plan.

A group benefits program that includes health and dental coverage, long-term disability (LTD), and an RRSP matching plan.

Opportunities for career growth and advancement within Leavens Automotive Group.

A supportive leadership team that provides training and mentorship to help you succeed.

A fun, collaborative, performance-driven work environment where your contributions matter.

In the position of Office Manager/Controller, you will be responsible for:

Financial reporting and accounting

Overseeing the dealership’s accounting and administrative functions, ensuring financial information is accurate, complete and submitted on time.

Preparing monthly financial statements in accordance with retailer guidelines and network requirements, and submitting them to the manufacturer.

Reviewing financial results with the General Manager, Group Controller and department managers, providing clear explanations and supporting details.

Completing monthly bank and parts account reconciliations.

Regularly reconciling vehicle inventories, accounts receivable, vehicle receivables, sublet accounts, reserve accounts, accounts payable and warranty receivables.

Posting and reconciling inventory financing curtailments, and ensuring floorplan financing is reconciled and paid in accordance with group and manufacturer policies.

Maintaining capital expenditure records, preparing monthly schedules and posting depreciation.

Recording and amortizing prepaid expenses, and maintaining accurate supporting documentation for month-end and year-end balances.

Payroll and administration

Setting up new employees in the payroll system.

Preparing semi-monthly payroll, submitting payment files to the bank, importing payroll entries into the dealership management system (DMS) and reconciling all entries.

Preparing and submitting electronic Records of Employment (ROEs).

Preparing and issuing T4 slips to employees and submitting them to the CRA.

Ensuring timely remittances for HST, source deductions, corporate taxes, RRSP contributions, EHT and WSIB.

Working closely with Sales and Finance to ensure vehicle transactions, finance and lease contracts, after-sale warranties and certified pre-owned (CPO) warranties are accurately recorded.

Processing insurance and other required remittances.

Working with Service and Parts to review department performance measures, including dollars per repair order, efficiency, productivity, goodwill, comebacks and warranty activity.

Reviewing month-end work in progress, idle time, special orders and parts inventory reconciliations.

Auditing warranty receivables and following up to ensure payment.

Cash control and receivables

Overseeing incoming and outgoing dealership funds and maintaining accurate cash records.

Working with Reception to resolve payment discrepancies, apply payments correctly and reconcile customer accounts.

Reconciling monthly cash accounts and investigating differences.

Overseeing the collection of past-due accounts and ensuring receivables are collected within 45 days.

Preparing additional reports and financial information as requested by the General Manager or Group Controller.

Position requirements:

A minimum of two years of accounting experience.

Post-secondary education, preferably in accounting.

Proficiency in Microsoft Word, Excel and Outlook.

Strong attention to detail, organizational skills and the ability to meet deadlines.

Clear communication skills and a collaborative approach to working with colleagues across departments.

At least one year of dealership experience is an asset.

Experience with PBS and/or payroll systems is an asset.

Join our team

Bring your accounting experience, attention to detail and commitment to teamwork to Leavens Chrysler Dodge Jeep RAM. We look forward to learning more about you.

We appreciate all who apply; however, only those selected for an interview will be contacted.

Leavens Automotive Group is committed to providing accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation during any stage of the recruitment process, please let us know in your cover letter or email.

Leavens Auto Group does not use artificial intelligence during the recruitment process.

This posting is for an existing vacancy.