Contract Administrator Assistant

Poutrix; Ottawa; On-site; CAD 55,000 - 65,000; Full time

Job summary

An established industry player is seeking a Contract Administrator Assistant to join their Civil Engineering team. This role involves supporting project coordination and administrative activities, ensuring smooth operations and delivery. The ideal candidate will have a strong administrative background, excellent attention to detail, and proficiency in MS Office Suite. This position offers the opportunity to contribute to meaningful projects that enhance the quality of life in communities. Join a team dedicated to delivering sustainable solutions and make a lasting impact in your career.

Qualifications

• Minimum of two years of administration experience required.
• Proficiency in MS Office Suite is essential.

Responsibilities

• Assist in preparing and managing tender documents.
• Organize records of contracts and maintain documentation.
• Support project close out and handle invoices.

Skills

Administrative Skills

Attention to Detail

Communication Skills

Project Management Concepts

Education

Post-secondary Education in Project Management or Administration

Tools

MS Office Suite

Job description

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.

We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.

Role description:

Arcadis is currently seeking a Contract Administrator Assistant to assist the Civil Engineering team with operational and administrative activities with respect to project coordination, operation and delivery.

This role sits within our global business area Places. We work with our clients around the world to create, support, and enhance smart, safe and sustainable places where people live, work, learn and thrive. Places impact on the quality of people’s lives. Whether new homes, shops, workplaces, schools and hospitals, manufacturing, research and development facilities, or data and distribution centers. People and communities thrive when the spaces in which they live, work, move and play are designed and managed in a way that best meets their needs.

Role accountabilities:

• Assist in the preparation, issuing and managing tender documents for projects
• Organize and maintain records of contracts and related documentation
• Coordinate and communicate with internal teams and external stakeholders regarding contract related matters
• Preparation, entry, tracking and reductions of letters of credit
• Support project close out
• General administrative duties, including data entry, correspondence, and filing
• Handle invoices with respect to distribution to appropriate clients
• Support health and safety plan preparation and communication
• Coordinate replacement of health and safety equipment as needed
• As part of a local administrative team, assist with general office-related administrative activities as required

Qualifications & Experience:

• Minimum of two years administration related experience or demonstrated combination of education, skills, knowledge and experience
• Prior experience in a project administration or project coordination role is considered an asset
• Proficiency in MS Office Suite (Word, Outlook, Excel, and PowerPoint.)
• Post-secondary education in a project management or an administration related program is considered an asset
• Understanding of project management concepts
• Excellent attention to detail, a high regard for accuracy, and the ability to provide high quality outputs particularly in processing files and records with accuracy
• Professional interaction with all levels of staff within the organization from front line to senior executive
• Valid driver’s license and access to a personal vehicle (required)

Why Arcadis?

We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.

Together, we can create a lasting legacy.

Join Arcadis. Create a Legacy.

Our Commitment to Equality, Diversity, Inclusion & Belonging

We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.

The salary range for this position is $55,000 - $65,000. The base salary represents Arcadis’ hiring range for this position. Actual salaries will vary and will be based on various factors, such as location, skills, experience, and qualification for the role.

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