Contract Administrator Assistant

Arcadis; Ottawa; On-site; CAD 55,000 - 65,000; Full time

Job summary

Join a forward-thinking company as a Contract Administrator Assistant, where you will play a vital role in supporting the Civil Engineering team. This position involves coordinating project activities, managing tender documents, and ensuring effective communication with stakeholders. You'll contribute to creating sustainable environments that enhance quality of life while developing your skills in a collaborative atmosphere. If you're detail-oriented and passionate about project management, this is an exciting opportunity to make a meaningful impact in your career and the community.

Qualifications

• Minimum of two years of administrative experience required.
• Prior experience in project administration is an asset.
• Proficiency in MS Office Suite is essential.

Responsibilities

• Assist in preparing and managing tender documents for projects.
• Organize and maintain records of contracts and documentation.
• Support project close-out activities and handle invoices.

Skills

Administrative Experience

Project Administration

MS Office Suite

Attention to Detail

Communication Skills

Education

Post-secondary Education in Project Management

Tools

MS Word

MS Excel

MS Outlook

MS PowerPoint

Job description

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.

We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.

Role description:

Arcadis is currently seeking a Contract Administrator Assistant to assist the Civil Engineering team with operational and administrative activities related to project coordination, operation, and delivery.

This role is within our global business area Places, where we work with clients worldwide to create, support, and enhance smart, safe, and sustainable places. These are environments where people live, work, learn, and thrive, including homes, shops, workplaces, schools, hospitals, manufacturing and R&D facilities, and data centers. Well-designed and well-managed spaces are essential for community and individual well-being.

Role accountabilities:

• Assist in preparing, issuing, and managing tender documents for projects.
• Organize and maintain records of contracts and related documentation.
• Coordinate and communicate with internal teams and external stakeholders on contract matters.
• Prepare, track, and manage letters of credit.
• Support project close-out activities.
• Perform general administrative duties, including data entry, correspondence, and filing.
• Handle invoices and distribute them to appropriate clients.
• Support health and safety plan preparation and communication.
• Coordinate the replacement of health and safety equipment as needed.
• Assist with general office-related administrative activities as part of a local team.

Qualifications & Experience:

• Minimum of two years of administrative experience or a demonstrated combination of education, skills, knowledge, and experience.
• Prior experience in project administration or coordination is an asset.
• Proficiency in MS Office Suite (Word, Outlook, Excel, PowerPoint).
• Post-secondary education in project management or administration is an asset.
• Understanding of project management concepts.
• Excellent attention to detail, accuracy, and quality in processing files and records.
• Professional interaction across all organizational levels.
• Valid driver’s license and access to a personal vehicle are required.

Why Arcadis?

We empower everyone to be their best, believing that individual contributions matter. We are pioneering a skills-based approach to help you harness your unique experience and carve your career path, maximizing our collective impact.

You will do meaningful work, helping deliver sustainable solutions for a more prosperous planet. Make your mark on your career, colleagues, clients, your life, and the world around you.

Join Arcadis. Create a Legacy.

Our Commitment to Equality, Diversity, Inclusion & Belonging

We want you to bring your best self to work every day. We are committed to equality and inclusion, aiming to be an employer of choice and a great place to work. We are an equal opportunity employer, strongly encouraging women, minorities, people with disabilities, and veterans to apply. We prohibit discrimination based on race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship, veteran status, or any other protected basis.

The salary range for this position is $55,000 - $65,000, based on location, skills, experience, and qualifications.