Construction Site Admin & Project Support

Graham; Calgary; On-site; CAD 42,000 - 54,000; Full time

Job summary

Graham is seeking an Administrative Assistant for the Buildings division to provide on-site and project-wide administrative support. This role involves coordinating meetings, managing expenses, and maintaining site records to ensure smooth project delivery across multiple sites in Canada.

Ideal candidates possess a high school diploma and 2–3 years of relevant admin experience, with strong organizational and communication skills and proficiency in MS Office and site systems (SAP/Toolbox).

Qualifications

• High school diploma required, with 2–3 years of relevant administrative experience.
• Strong organizational, time-management, and communication skills.
• Proficiency with MS Office Suite and site systems (e.g., SAP, Toolbox), plus basic IT troubleshooting and document control.

Responsibilities

• Provide day‑to‑day administrative and clerical support to one or multiple construction sites, acting as a key point of contact
• Manage expenses, invoices, purchase orders, and goods received to ensure accurate financial tracking and reconciliation
• Maintain site records, timecards, labour hours, and equipment data, and prepare required weekly and monthly reports
• Coordinate project documentation, calendars, meetings, and close‑out materials to support efficient site operations
• Liaise with project teams, clients, and vendors to support reporting requirements and maintain professional working relationships

Skills

Organizational skills

Time management

Communication skills

Education

High school diploma

Tools

MS Office Suite

SAP

Toolbox

Job description

Graham is seeking an Administrative Assistant for the Buildings division to provide on-site and project-wide administrative support. This role involves coordinating meetings, managing expenses, and maintaining site records to ensure smooth project delivery across multiple sites in Canada.

Ideal candidates possess a high school diploma and 2–3 years of relevant admin experience, with strong organizational and communication skills and proficiency in MS Office and site systems (SAP/Toolbox).