Administrative Assistant - Buildings

Graham; Calgary; On-site; CAD 42,000 - 54,000; Full time

Job summary

Graham is seeking an Administrative Assistant for the Buildings division to provide on-site and project-wide administrative support. This role involves coordinating meetings, managing expenses, and maintaining site records to ensure smooth project delivery across multiple sites in Canada.

Ideal candidates possess a high school diploma and 2–3 years of relevant admin experience, with strong organizational and communication skills and proficiency in MS Office and site systems (SAP/Toolbox).

Qualifications

• High school diploma required, with 2–3 years of relevant administrative experience.
• Strong organizational, time-management, and communication skills.
• Proficiency with MS Office Suite and site systems (e.g., SAP, Toolbox), plus basic IT troubleshooting and document control.

Responsibilities

• Provide day‑to‑day administrative and clerical support to one or multiple construction sites, acting as a key point of contact
• Manage expenses, invoices, purchase orders, and goods received to ensure accurate financial tracking and reconciliation
• Maintain site records, timecards, labour hours, and equipment data, and prepare required weekly and monthly reports
• Coordinate project documentation, calendars, meetings, and close‑out materials to support efficient site operations
• Liaise with project teams, clients, and vendors to support reporting requirements and maintain professional working relationships

Skills

Organizational skills

Time management

Communication skills

Education

High school diploma

Tools

MS Office Suite

SAP

Toolbox

Job description

Career Opportunities: Administrative Assistant - Buildings (32352)

At Graham, one of North America’s largest general contractors, we don’t just construct buildings, we create spaces that shape lives and strengthen communities. As part of our Buildings division, you will contribute to meaningful projects across the region, from hospitals and schools to entertainment venues and multi-family residences.

Here, your work has purpose. Your safety and growth are supported. And your impact is lasting.

Join a team that builds with commitment, reliability, and integrity.

Your Impact Starts Here

Graham is actively recruiting for a Site Administrator supporting the Buildings Division. Reporting to the Office Manager or Project Manager (when on site), the Site Administrator plays a key role in supporting site and project teams by providing comprehensive administrative and clerical support across one or multiple sites. This role streamlines day‑to‑day operations so teams can focus on project delivery, including coordinating meetings and travel, managing expenses and reports, receiving goods, and working with vendors to address site needs.

Your Role in Building What Matters – From Office to Site

• Provide day‑to‑day administrative and clerical support to one or multiple construction sites, acting as a key point of contact
• Manage expenses, invoices, purchase orders, and goods received to ensure accurate financial tracking and reconciliation
• Maintain site records, timecards, labour hours, and equipment data, and prepare required weekly and monthly reports
• Coordinate project documentation, calendars, meetings, and close‑out materials to support efficient site operations
• Liaise with project teams, clients, and vendors to support reporting requirements and maintain professional working relationships

The Right Tools for the Job

• Education & Experience:High school diploma required, with2–3 years of relevant administrative experience, preferably in a construction or site‑based environment
• Core Skills: Strong organizational, time‑management, and communication skills, with the ability to prioritize tasks, manage documentation, and support multiple stakeholders effectively
• Technical Capability:Proficiency withMS Office Suiteand site systems (e.g., SAP, Toolbox), along with basic IT troubleshooting and document control skills

Lay the Foundation for Your Next Career Move.

At Graham, we’re building more than structures, we’re building futures. Join a team that delivers excellence from the ground up and makes a lasting impact across Canada.

We’re proud to be an Equal Opportunity Employer and are committed to an inclusive, accessible workplace. Accommodations are available throughout the hiring process when requested. Please contact [e-mail] for accommodation requests.

Unsolicited resumes or candidate profiles will not be accepted and will become the property of Jardeg/Graham.